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Benefits Of Effective Work Order Management Software

January 2023

 

 

 

 

 

 

 

Work order management software helps an organization track, prioritize, and complete work orders across its business. When used along with a comprehensive work order and asset management system, it can help a company streamline its operations and ensure all equipment, devices, and building infrastructure is working correctly.

In reality, having a strong work order system in place is essential to ensuring that a business runs efficiently and that its staff has access to the tools they require whenever they need them. So, what is a work order? At a high level, a work order is an action or task assigned to a person or team. It describes the maintenance work required for a piece of equipment, and it can either be recorded on paper or digitally. Work orders can be submitted internally by an employee or externally by a customer.

The Benefits Of Having Work Order Management Software

A maintenance crew may receive hundreds of work orders each week, depending on the size of the company and the nature of the industry.

Software for work order management can help with it. A recent BusinessWire research found that businesses employing this software had a 20% reduction in material costs and equipment downtime.  

With the aid of work order software, you can quickly keep track of your incoming tickets, assign them a priority, and check on their status. You can also proactively improve your preventive maintenance program using the information on the performance of your equipment.

Let’s examine some of the main advantages of work order management software, as well as the significance of integrating it with other enterprise tools like your asset management system or CMMS.

Improving Work Order Submission Processes

Work Order Management Software may streamline procedures for all employees who need to submit work requests, not only technicians.

Employees can submit tickets for both facilities issues and IT-related issues through the same portal, for instance, when you combine your work order solution with other business applications (such as IT systems). They only need to briefly describe their issue, and the system will send their request to the appropriate queue. No matter the problem, this makes it much simpler to produce work orders.

Work Order Automation

You can automatically assign work orders to the appropriate person or team by using work order management software. You can make sure that requests are automatically routed to the technician who is qualified to address a problem with an HVAC system, for instance.

In addition, your field technicians can submit comments about the equipment or update work orders in real-time while working on the equipment when you utilize work order management software that connects to a mobile application. This minimizes double entering and guarantees that your data is correct and current. The procedure is streamlined; technicians can finish the tasks given to them, send invoices, and monitor their performance all from the mobile application.

Additionally, technicians may quickly access pertinent service history, manuals, knowledge bases, spare parts inventory, and training videos when your work order management system is linked to a comprehensive asset management solution.

Compiling Analytics

You can get sophisticated, precise metrics by sharing work order data on one central platform with your other business analytics. Measures of work order response times, asset repair costs, requests for corrective maintenance, and more can be included in reports and dashboards.

This makes it much simpler to view the data, assess how you’re doing in relation to KPIs, and formulate long-term plans and reports to important stakeholders.

Making Preventive and Corrective Maintenance More Effective

When completing routine inspections, such as safety checks or cleaning rounds, maintenance staff can expedite their procedure by centralizing all documentation, training materials, and maintenance checklists. Additionally, they can immediately submit a corrective work order to rectify any problems they find.

Additionally, it becomes much simpler to see trends when employing a software system to manage all of the equipment’s data. Facilities teams can more precisely anticipate expenses, modify maintenance plans, manage resources, and allocate funds for new equipment when they can identify which equipment is frequently failing and which needs further maintenance.

Better Resource Management

Technicians may check their schedule and upcoming work orders with the aid of a mobile CMMS. They can do this to better manage their time and prevent scheduling conflicts. Additionally, CMMS may assist businesses with inventory management and make sure they have the parts and tools they need on hand to complete work orders.

Reduced Costs

Mobile CMMS can assist organizations in saving money by streamlining maintenance operations and lowering the amount of time personnel spend on administrative activities. By enabling experts to troubleshoot problems remotely, it can also aid in lowering the necessity for pricey on-site trips.

The Benefits of Connected Workplaces

You can prioritize and execute work orders more quickly if you have a good work order management approach. Without a thorough system in place, you risk repeated data entry, extended processing times, and lowered asset performance visibility.

Additionally enhancing communication between technicians and the office is mobile work order management. The office can simply keep track of the status of work orders in real time, and technicians can easily communicate with the office about any issues they face while on the job. This may shorten wait times and raise client satisfaction.

When work order management software is integrated with other business procedures, it can assist expedite operations and guarantee that all equipment and gadgets are functioning properly.

 

 


Best New Jersey Companies

June 2022

Best CMMS NJ

eWorkOrders has been showcased as one of our top picks for the best New Jersey-based Database companies. These startups and companies are taking a variety of approaches to innovate the Database industry, but are all exceptional companies well worth a follow.

We tried to pick companies across the size spectrum from cutting-edge startups to established brands.

We selected these startups and companies for exceptional performance in one of the following categories: Innovation, Growth, Management, and Societal Impact.

Data sourced from Crunchbase and SemRush

76 Best New Jersey Database Companies and Startups – BestStartup.us


eWorkOrders Receives A Perfect SecurityScorecard Score Of 100

July 2021

eWorkOrders Cybersecurity Program

We take data security seriously to ensure our customer’s data is safe and protected against attacks.

eWorkOrders has an ongoing effort to maintain the security of our systems and our customer’s data.  We have utilized a third party, SecurityScorecard to analyze and continuously rate how well prepared we are at preventing cyber-attacks.

We are pleased to announce that we have achieved a perfect SecurityScorecard score of 100 on their scale of 0 – 100.  This includes perfect scores in the following categories:…Read More


Mr. Wonderful from Shark Tank gives eWorkOrders a Shout-Out!

December 2020

Kevin “Mr. Wonderful” O’Leary from ABC’s hit TV Show Shark Tank gives a shout-out and congratulations to eWorkOrders for their spectacular year!

eWorkOrders has been highly recognized by their customers for their dedication in providing outstanding performance, exceptional customer support and execution in Computerized Maintenance Management System (CMMS) software.



10 Things That CMMS Can Bring To Your Maintenance Operations

January 2020

With the New Year comes the setting of new goals and objectives.  Now is the time to start setting the right objectives that will streamline processes, extend asset lifecycle, reduce costs and improve your bottom line.  This article covers 10 advantages of incorporating a CMMS into your maintenance operations plan.

 Read more…


The Value Of CMMS Mobile Maintenance Management

January 2020

CMMS mobile access gives technicians the ability to:

  • Complete scheduled maintenance and respond in real-time to on-demand work orders and daily maintenance issues.

  • Access inventory, documents, repair history, manuals, etc. from anywhere.

  • Take pictures and upload them and other documents to increase maintenance work order clarity.

  • Bar code scanning provides opportunities to improve the cataloging and management of inventory transactions.

The value and cost-savings associated with CMMS mobile is recognized when valuable time is saved when parts inventory, repair history, manuals, images, etc., are all available at anytime from anywhere.  Empowering your team with CMMS mobile gives them the ability to improve productivity and ultimately the company’s bottom line.

Click here to learn more about CMMS Mobile Access…


Start Your New Years Maintenance Operations Off With The Highest Rated CMMS

December 2019

Looking at the past year, businesses analyze their current maintenance operations and start setting objectives to make improvements and streamline processes for the year ahead.  Just a few of the features that eWorkOrders CMMS can bring to your maintenance organization include:

Better Management of Work Orders

Having the ability to do work orders electronically, reduces errors, saves time, saves money and is more convenient and more efficient for your team than paper documents.

Document Management

eWorkOrders CMMS automated document management software saves time and eliminates frustration locating and sharing content of all types, allowing you and your colleagues to be more productive.

  • Create and store your documents in one central repository to eliminate the time you waste searching for content.
  • Collaborate and share documents fast and easy with team members.
  • Streamline workflows with advanced automation features that ensure document-centric processes run quickly and efficiently.

Improve Inventory Management

eWorkOrders provides cloud-based inventory management to help businesses prioritize and organized inventory, keep facilities and warehouses running smoothly and make information easily available to every user.

Detailed Asset Tracking

Have better control of your investments with the best CMMS software solution to keep track of all of the information on your assets.  Make better business decisions on the replacement or repair of assets. This helps save money in the long run and also better predict downtime and equipment failure.

 Don’t wait till the New Year to start!

Start and focus on your maintenance operations now. Schedule a demo to learn more about how eWorkOrders CMMS software can help you optimize your maintenance operations.


Establishing Maintenance Protocols

December 2019

The purpose of this article is to stress the importance of and to provide guidance on how to classify and to communicate the applicable maintenance protocol when performing maintenance on different classifications of equipment and/or work areas.

 Read more…


Buildings & Facilities Management Show

November 2019
Thank you all for stopping by our booth at the Mid-Atlantic Buildings and Facilities Management Show in Edison, NJ. Everyone had a great time.

Missed out on the demo? Do you want to learn more about eWorkOrders CMMS?

Schedule a demo today!

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GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance