CMMS Blog

Maintenance Spreadsheets Are Costing Your Money

May 2022

Maintenance TipsSpreadsheets are part of a standard computer software package and are easily accessible. A lot of organizations start out by managing their maintenance and facilities using spreadsheets. As companies grow and try to keep ahead of the competition, spreadsheets are becoming more time-consuming. Spreadsheets are not the most effective way to keep up with the complicated demands of managing a growing business. 

See why they are closing you money and get some tips on modern maintenance software….


Why Breweries Are Using CMMS

March 2022

Breweries CMMS

n 2018 the number of breweries operating in the United States was more than 7,346, including 4,521 microbreweries, 2,594 brewpubs, and 231 regional breweries making more than 15,000 barrels of craft beer. In this competitive industry, as the demand continues to increase, so does the number of suppliers. Keeping costs down, production up, and ensuring high-quality beer requires everything to be running at peak performance, at all times.

Beer enthusiasts wait hours or even camp out, to purchase six-packs of limited-edition beers at exorbitant prices. With this additional demand comes the need to automate! Brewery owners have to keep ahead of the competition, keep production costs down, productivity up while providing high-quality beer. Having a well-run maintenance department has a huge impact […]


Cybersecurity and What You Need to Know

March 2022

Cybersecurity CMMS

As we increasingly use the internet to do business, it’s important that you understand the impact that cybercriminals can have on your business.  Most companies today have incorporated some type of cybersecurity solution into their business operations. Is it enough?  Is there anything else that you can do?

As cybercriminals become more sophisticated and technologically advanced, the security of your data becomes more at risk. Having an understanding of the types of cyber threats is necessary to protect your organization against financial loss and prevent disruption to your business operations.

FacilityManagement.com just published an article covering the types of cyber threats and recommendations on protecting your data against cybercriminals.

Article:  Cybersecurity Prevention Is the Cure
Facility Management – March 2, 2022

eWorkOrders Cybersecurity Program

In our ongoing effort to maintain the security of our systems and our customer’s data, we have implemented a comprehensive Cybersecurity Program. We have utilized a third party, SecuirtyScorecard to analyze and continuously rate how well prepared we are at preventing cyber-attacks.


Farm & Agriculture Maintenance Management Software

February 2022

You’ve got control of your livestock. You’ve got control of your crops. But is your maintenance management under control?

Equipment breakdowns, quickly deplete spare parts inventory, locating manuals and repair documents, keeping track of workers, controlling costs, and keeping up with the competition are all costing you time and money. These are just some of the things that today’s farmers have to deal with. How do you keep ahead of everything and still keep everything running smoothly while trying to keep expenses down?

Farm Maintenance CMMS

Today, farmers are looking for affordable, cost-effective, and easy-to-use tools to help them manage their maintenance operations. Keeping up with daily tasks and competition means you need to find ways to work faster and find more efficient ways to manage your equipment and assets. The days of spreadsheets and working with paper and pencils are no longer the best solution to manage your business operations. The farming industry is embracing the use of software tools, such as a Computerized Maintenance System (CMMS), to get a better understanding of operating costs, extend the life of their equipment, improve processes, and optimize their maintenance operations.

Why CMMS is Important for Farm & Agriculture Maintenance

With such strict timelines in the farming and agricultural industry, a good preventive maintenance plan is a necessity. Having a good maintenance plan and good maintenance software like a CMMS in place helps:

  • Minimize the risk of failures and helps reduce repair costs.
  • Extends asset lifespan so you don’t need to replace them so often.
  • Reduces the chance of failures and unexpected downtime.
  • Less downtime means fewer interruptions to business processes.
  • Regular maintenance reduces the risk of accidents. 
  • Reduces inefficiencies.
  • Simplifies the process of complying with the regulatory requirements

CMMS is a useful tool for maximizing the return on investment (ROI) on equipment, assets, machinery, and buildings.

Streamline Processes with CMMS

Some of the benefits that eWorkOrders CMMS can bring to your organization include:

Streamline Work Orders:  With a CMMS in place, work orders with attached checklists can be assigned to workers. Workers can update the work orders and checklists remotely and in real-time, ensuring that the most accurate information is available. All of this is done within a centralized system that is accessible from anywhere.

Manage Spare Parts Inventory:  Managing Spare Parts Inventory and knowing what parts will be needed versus having parts sitting on the shelves because they are hard to obtain, or paying high prices for shipping of those parts that are not in inventory and hard to find can be very costly. Tracking down hard-to-find parts and scheduling the proper people to fix the equipment are all time-consuming.

A CMMS keeps track of inventory levels and manages the tracking of stock in and stock out. As inventory limits get low, purchase orders can be sent to vendors to replenish the stock. Tracking vendors, products, and prices are all stored within the CMMS database.

Minimize Downtime:  Scheduling routine maintenance and managing resources can be scheduled at a time that doesn’t interfere with business operations. 

Increase Safety:  Following a good preventive maintenance plan creates a safer working environment and lowers the chances of accidents.

Mobile:  With eWorkOrders Mobile you can access information at any time from any location using a computer, smartphone, or mobile device. You’ll always know the status of work orders, inventory levels, worker schedules, and more with real-time updates.

Regulatory Compliance:  Having a CMMS solution in place helps keep all of your records in one centralized location and saves a lot of time when preparing for audits and inspections.

Scheduling:  Our CMMS provides users with dependable scheduling features that allow users to quickly track their maintenance and manage resources as needed.

eWorkOrders CMMS

These are just a few of the numerous ways that eWorkOrders CMMS software can help owners within the farming and agriculture industries in meeting mission-critical goals and objectives including minimizing downtime, extending equipment life, preparing for regulatory inspections, improving safety, increasing efficiency, productivity, saving money and more.

Outdated maintenance plans on pieces of paper and spreadsheets are inefficient, unorganized, and can cause you time and money.  That’s where an affordable, easy-to-use and all-in-one computerized maintenance management software (CMMS) solution like eWorkOrders can help you manage your maintenance operations.


Preparing Your Maintenance Operations for the New Year

December 2021

maintenance planningThe new year is rapidly approaching, what better time than now to start evaluating how your current system is performing and start preparing your maintenance operations for the New Year.

Start by assessing if your current maintenance management system is meeting your objectives and giving you and your organization the critical data needed to make good business decisions. Then review and assess what your needs are to make your maintenance operations more efficient.  Now is the time to establish your needs, set your goals and objectives, and invest in a maintenance management system that will help exceed your goals.

When you are evaluating your current maintenance operations, ask yourself these questions:

  • Is your data really secure? Does your vendor have a Cyber Security Rating of 100%?  With all of the cyber attacks having the wrong vendor managing your data can be devastating to your business.               
  • Is your current system providing you with complete, reliable data to manage your maintenance process?
  • Does the data include all of the information and detail that you need?
  • Can you attach drawings, images, and documents?
  • Can you access your data from anywhere using a computer, Smartphone or mobile device?
  • Can you keep track of all of your maintenance repair expenses?
  • Can you access your spare parts inventory from anywhere?
  • Is your data readily available for inspections?

Once you have taken a look at what processes are working and not working, you want to make the necessary adjustments to your current maintenance processes.  Some of the steps that you can take to improve your current processes may include:  Read more…



How CMMS Helps During Supply Chain Disruptions

November 2021

Supply Chains eWorkOrders

Today many businesses are recovering from the impact of the COVID-19 pandemic, natural disasters, and other catastrophes. Supply chain disruptions have made us more aware of our dependencies and the things that we don’t even think about because everything is operating so efficiently. Businesses are looking at their processes and what can be done so that they are more prepared for any disaster or disruption that could have an impact on their business operations.

Supply chains are the core of their business; any disruption in their operations can have a major impact on production and delivery processes. It is a fact that maintenance has a major impact on business operations, and they can’t afford to have equipment break down and sit around and wait for parts that may or may not arrive for days or weeks. When production stops and distribution of products get delayed, maintenance teams are scrambling for spare parts, a specialized vendor, or other tasks, to get things fixed and production back up running quickly. This is costing time, money, unhappy customers, and your business.

Article Continued….


Understanding the Value of Enterprise Asset Management (EAM)

October 2021

asset maintenance

Enterprise Asset Management (EAM) is the process of managing the maintenance of physical assets and equipment of an organization throughout each asset’s lifecycle.   The objective of EAM is to maximize asset/equipment lifespan, minimize costs, enhance the quality and utilization of assets, increase efficiency, and improve safety.

EAM and CMMS Defined

EAM is frequently associated with a computerized maintenance management system (CMMS), but a more intensive glance at EAM versus CMMS uncovers there is a slight distinction. 

CMMS is a software solution that manages the maintenance work necessary to extend an asset’s usefulness and profitability. 

EAM optimizes an asset’s life cycle in order to decrease the Total Cost of Ownership (TCO) and at the same time maximizing overall asset productivity and Return on Asset (ROA).

Read more…


Fall Maintenance Tips for Closing Up Summer Camps

October 2021
With the summer winding down, now is the best time to prepare camps and recreation facilities for the long dormant winter months ahead. Performing preventive maintenance and completing important fall maintenance tasks now saves a lot of time and aggravation and will make your life easier when you return to reopening in the spring.


Below are a few best practices to consider when preparing your facilities for closing them down before the upcoming winter months. These are just recommendations but the list will vary considerably depending on the type of camp that you have or what part of the country your camp is located in. Having a checklist ensures that everything has been completed and will help make opening day a lot easier.

Cleaning Interior: Offices, Kitchens, Other Rooms, and Electronic Devices

  • Check furniture, couches, chairs, benches check in the crevasses, under cushions, and furniture to ensure that there are no food particles.
  • Any camps that have beds, either for overnight or for sick rooms, dust or sanitize bed frames, side tables, lamps, mirrors, clothes rack, head/footboards, and dressers.
  • Sick Rooms: Wipe down, disinfectant and sanitize the room, cabinets, patient bed, etc.
  • Sick Room: Restock the first-aid kit and other medical supplies that you keep on hand during the year.
  • Sick Room: Make a checklist of the things you have in stock and keep them in a sealed storage container to avoid any rodents or pests infiltration.
  • Wipe down and sanitize door handles, doors, and window frames.

Read more…


A Guide to Selecting the Right CMMS

tips_article_restoring dormant facilities cmms

October 2021

CMMS Guide

As the size of your company grows, adding additional employees and the expense of investing in assets and equipment to keep your company operating is now more challenging. Along with the growth of your company and organization come additional responsibilities of managing all of your assets, resources and keeping everything running at peak performance.

In order to keep up with your competitors and your growing maintenance tasks, you are now at a point where you need to assess the efficiency of your current maintenance operations. Gone are the days of trying to manage your facility using multiple spreadsheets, trying to merge all of the information, extract duplicate data, and validate that the information is current. Trying to keep and manage checklists and tasks using paper and pencil has now become more of a struggle in this technology-driven world.

Where do you begin the task of evaluating and finding the right solution to automate and simplify your maintenance operations, and is it within your budget? With all of the maintenance software available in the market today, what will work best for you? There are so many options and things to consider.

To help you make the right decision this guide will give you an understating of what maintenance management is and provide you with some of the most important things to consider in helping you during your selection process.

What Is Maintenance Management?

Maintenance management is the process and procedure for maintaining a company’s assets, equipment, and resources. The purpose of maintenance management is to ensure that production proceeds efficiently and resources are used effectively. The overall business objective is to more efficiently schedule work, manage costs, prolong the lifespan of assets, and ensure that processes are followed to comply with all regulations.

How Can Maintenance Management Help Your Business?

All businesses, throughout all industries, need to maintain assets, reduce equipment downtime, increase productivity, reduce costs, and work more efficiently. Implementing computerized maintenance management system (CMMS) software can help:

  • Streamline company processes and protect assets.
  • Minimize the risk of machines breaking down.
  • Control expenses due to better management of parts inventory.
  • Maximize asset lifespan due to proper maintenance.
  • Help keep equipment running at peak performance.
  • Less disruption to production, work environments, etc.
  • Increase the safety of employees due to the proper maintenance of equipment.
  • Maintenance management software, such as CMMS, centralizes the storage of information to help organizations be more prepared for inspections and audits.

What Are the Types of Maintenance Management?

  • Reactive maintenance, also known as the run-to-failure strategy, is performed when assets are deliberately operated until they break down.
  • Preventive maintenance is regularly scheduled inspections and maintenance done to help minimize the possibility of unexpected failures of equipment and reduce repair costs.
  • Predictive maintenance is a condition-based approach that monitors the condition of assets using sensor devices and provides warnings to maintenance managers when an equipment failure might occur.
  • Condition-based maintenance is a condition-based approach that monitors the condition of assets and relies only on real-time sensor measurements. Once a parameter reaches an unacceptable level, maintenance workers are dispatched. This means that condition-based maintenance systems perform work only at the time it is needed.
  • Reliability centered maintenance is a method of analyzing breakdowns to identify which maintenance methods will work best for each piece of machinery.

Why Is Maintenance Management Important?

Without maintenance management, there can be significant delays in products and services, disruption to business operations, and an increase in expenses. Maintenance management helps companies organize and manage time and costs, to ensure the efficiency of processes and procedures while maintaining resources and controlling costs.

Read more….


GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance