What is a CMMS?

Computerized Maintenance Management Systems (CMMS) is software, also known as Enterprise Asset Management (EAM) software, gives facilities managers the tools to manage an organization’s database for maintenance operations, work orders, assets, equipment, preventive maintenance, inventory, workflows, safety compliance, teams, expenses, and other processes.  To better understand what a CMMS is and how it works, we will break down the term Computerized Maintenance Management System (CMMS):

CMMS: Manage Staff, Organize, Plan, Control, Lead!

Computerized (CMMS)

Computerized allows users to input, manage and store data into a computer database.  Using a CMMS software solution gives users the ability to manage their data in one centralized database.

If we take a look back at history, maintenance was largely reactive rather than proactive, due to the fact that maintenance operations were done by pencil and paper before the 1980s.  Trying to keep inventory records, data updated and ensuring that preventive maintenance was properly scheduled was challenging and costly.  During this period of time keeping track and maintaining the paper documents that contained information on assets was stored in a desk or cabinet.

With the growth of technology and the evolution of computers in the late 1980’s and early 1990’s, the Computerized Maintenance Management System (CMMS) was born.  The CMMS software solution helped companies quickly track work orders, produce efficient reports improve safety and finally implement a more effective plan to manage preventive maintenance for their assets and equipment.  The use of a CMMS software solution resulted in expanding asset life cycles, cutting costs, and increasing profits in a big way.

Maintenance (CMMS)

Maintenance management is the managing and maintaining of an organization’s resources and assets so that production proceeds effectively and no money is wasted due to inefficiency.

Maintenance is the everyday tasks users perform when using a CMMS, such as work orders, scheduling and prioritizing things for repair, allocating resources, preventive maintenance scheduling, managing inventory, costs, regulatory compliance, and the list goes on.  A CMMS software solution provides users with the tools to better manage maintenance tasks and improves communications between employees.

Management (CMMS)

Management is the administration and management of business practices to create the highest level of efficiency as possible.  Primary responsibility is managing, planning, organizing and supervising in the everyday tasks of operation to ensure that everything is running efficiently and within budget and little disruption to business operations.

Maintenance Management is the most important role of Computerized Maintenance Management System software.  CMMS gives users a deep insight into their maintenance needs with detailed work order schedules, reliable reports, dashboards, inventory deadlines, and levels.  CMMS cuts down the overhead of maintenance management by allowing organizations to retrieve accurate data and make competent decisions.

System (CMMS)

System is a set of integrated devices that is designed to receive, process, manage and present information in a user-friendly and meaningful format.

A Computerized Maintenance Management System (CMMS) is a collaboration of features and capabilities. To summarize the benefits of a CMMS, this is the best software solution that reduces costs, saves time, and allows users to complete their existing maintenance jobs efficiently.

CMMS packages can produce status reports and documents giving details or summaries of maintenance activities. The more sophisticated the package, the more analysis facilities are available.

eWorkOrders Maintenance CMMS makes it easy to manage work orders, preventive maintenance tasks, assets, purchase orders, fleet, inventory levels, and more.

Interested in eWorkOrders CMMS software for your business or organization?  Visit our Features and Industries sections to see the benefits that eWorkOrders can bring to your organization and industry.