Educational Facilities

Facilities Maintenance Software for
Schools and Universities

Reduces Maintenance Costs and Improves Response Time


Whether you’re an independent learning institution or a member of a public school or university, proper school building maintenance and efficient workflow are imperative in making sure that equipment, grounds, and technology at your school are up and running on a daily basis. Regardless of the size or geographic footprint of your educational facility, all maintenance departments face similar challenges. Doing more with less, understanding the full scope of the equipment and facilities within your responsibility, developing a plan, and reducing deferred maintenance costs are your daily challenges.  We provide customers with the tools to manage their assets more efficiently and are an affordable and accessible maintenance solution for your entire organization.

Flexible & Easy To Use Maintenance Management Software

Maintenance management in the education industry is a never-ending job throughout the year. Our computerized maintenance management software (CMMS) for educational facilities helps to streamline processes and minimizes maintenance challenges at an affordable price.

Why Is Facility Management Important In Schools?

Facility management holds immense significance for schools as it ensures the optimal operation and upkeep of the physical environment in which learning takes place. Efficient facility management contributes to the safety, functionality, and aesthetics of educational spaces, promoting a conducive atmosphere for teaching and learning. It encompasses tasks such as maintenance, repairs, security, and resource allocation, all of which directly impact the well-being and experiences of students, faculty, and staff. By maintaining a well-managed and inviting environment, schools can enhance student engagement, well-being, and overall satisfaction. Moreover, effective facility management enables schools to allocate resources wisely, extend the lifespan of assets, and create a positive impression on stakeholders, fostering a sense of pride and community within the institution.

Simplify Your Maintenance Operations

eWorkOrders is a flexible software solution that gives you the tools to manage all of your maintenance tasks and secure the health and safety of staff, children, and visitors.   

  • Assign work orders and track the progress.
  • Schedule preventive maintenance at your convenience.
  • Management, track and maintain assets more efficiently.
  • Flexible and scalable to meet your growing needs.
  • Access from a computer, smartphone, or mobile device.
  • User-friendly service requests form.
  • Security validation of 100% rating in all categories.

Powerful Service Requests

When work needs to be done, eWorkOrders allows anyone of your choosing; teachers, administrators, students, etc., to quickly submit the service request. Our software also provides duplicate checking measures to prevent wasting time on unnecessary requests. When a request is submitted, it’s easy to automatically dispatch the appropriate workers or have an administrator review it and schedule the work with in-house staff or outside contractors.

Work Order Management

In the world of school education, our comprehensive solution completely transforms the way we handle work orders. It’s like a breath of fresh air, optimizing maintenance tasks and creating an ideal learning environment. You can effortlessly track repair requests and schedule preventive maintenance, making it a breeze for educational institutions to manage resources and minimize disruptions. The user-friendly interface makes submitting work orders a piece of cake for both staff and faculty. Plus, the robust reporting and analytics provide insights for smarter decision-making, boosting efficiency and making things better for students and staff. This solution is like a trusted ally in keeping educational facilities running smoothly.

Preventive Maintenance

When it comes to preventive maintenance, our solution is your ultimate ally in keeping things running like clockwork. Think of it as your proactive partner, ensuring smooth operations by identifying and addressing issues before they even arise. With a keen eye on equipment upkeep and regular checks, it’s like having a guardian angel for your assets. This approach not only boosts efficiency but also extends the lifespan of critical components, creating a more reliable and stress-free environment. Trust our preventive maintenance solution to be your steadfast companion in maintaining peak performance.

Asset Management

Asset management with our solution is like having a personal curator for your valuable resources. Imagine effortlessly overseeing every asset’s lifecycle, from acquisition to retirement. It’s a comprehensive toolkit that empowers you to track, optimize, and extract maximum value from your assets. Whether it’s equipment, facilities, or technology, our asset management solution ensures their seamless operation, minimizes downtime and maximizes ROI. Consider it your strategic partner in maintaining, enhancing, and leveraging your assets to their fullest potential.

Inventory Management

This feature is a game-changer. It’s like having a personal assistant at your fingertips, ready to tackle all your inventory management needs. From tracking stock levels to generating reports, it effortlessly streamlines your processes, saving you time and headaches. It’s like having a wizard’s wand that keeps your inventory in check, ensuring you never run out of essential items and minimizing excess. This feature is your trusty sidekick, making sure you’re always on top of your inventory game.


One of the primary objectives of educational institutions is maintaining and ensuring the safety of students, faculty, and staff.  From the safety of equipment to the COVID-19 pandemic and flu season all are challenging tasks that maintenance teams must face every day.

To promote the safety and the comfort of your institution’s students, eWorkOrders gives requesters the ability to see photos of the workers scheduled to perform maintenance. By ensuring that staff and students know what and who to expect, you’ll ease anxiety and help foster a more productive learning environment.

Mobile Access

Maintenance technicians are on the go in schools and universities. From repairing broken equipment, fixtures, windows, doors, and any of the hundreds of assets that students touch every day, their list is continually growing. The large number of facilities, assets, and people within schools and universities means that maintenance teams are receiving a high volume of service requests and work orders every day.

It’s critical for facilities managers to quickly organize and prioritize work orders. With just a few clicks, eWorkOrders CMMS for schools and universities allows managers and team members to generate, schedule, assign, track, and close work orders in real time from a computer, smartphone, or mobile device.

With our CMMS mobile feature, the entire maintenance management team can access maintenance information on the go, communicate information, and manage all of their routine tasks from anywhere at any time.

GIS Asset Mapping

Our interactive map feature provides educational facility managers with a visual view of where assets are located populated with assets and accessed on any smartphone, tablet, or computer. From classrooms to sports fields, fitness facilities, and dining rooms, the assets in every location you oversee are viewable as are any open work orders. Now you can know at a glance, what needs to be worked on and at what location.

Educational Facilities schoolsBenefits Of CMMS To Schools & Universities

  • Respond and complete work orders quickly and efficiently.
  • Perform maintenance on the go with mobile CMMS.
  • Schedule preventive maintenance at your convenience to decrease the likelihood of broken equipment or safety hazards.
  • Enhance safety for students, faculty, staff, and visitors.
  • Simplify tracking of assets and equipment.
  • Maintain reports and customized dashboards
  • Track your asset’s lifecycles to create more accurate annual reports.
  • Customizable dashboards to always know the status of your work orders.
  • Store and retrieve documents, manuals, warranties, images, and more from one centralized system.
  • Always be prepared for inspections and audits.

Why eWorkOrders Excels as the Ultimate Solution for School Maintenance

eWorkOrders stands out as the ideal solution for school maintenance due to its exceptional features and benefits tailored to educational institutions:

Comprehensive Tracking: eWorkOrders enables schools to efficiently manage maintenance tasks, from repair requests to preventive measures, ensuring a safe and conducive learning environment.

User-Friendly Interface: Its intuitive design allows staff, faculty, and administrators to easily submit and manage work orders, enhancing collaboration and communication.

Preventive Maintenance: eWorkOrders offers a proactive approach by scheduling regular maintenance, reducing the risk of sudden breakdowns, and ensuring equipment longevity.

Resource Allocation: The system assists in optimal resource distribution, maximizing efficiency and reducing operational costs.

Real-time Monitoring: Schools can track work order progress in real-time, ensuring timely responses and minimizing disruptions.

Reporting and Analytics: Robust reporting features provide insights for data-driven decision-making, helping schools improve processes over time.

Customization: eWorkOrders can be tailored to fit the unique needs of each school, accommodating diverse facilities and requirements.

Vendor Management: The platform simplifies coordination with external vendors, streamlining the process and enhancing accountability.

Safety Enhancement: eWorkOrders contributes to creating a secure environment by promptly addressing maintenance issues and ensuring compliance with safety regulations.

Support and Training: The eWorkOrders team offers dedicated customer support and training, ensuring schools maximize the system’s potential.


eWorkOrders has over 25 years in providing affordable, easy-to-use, flexible, and scalable maintenance software for schools and universities. Our CMMS helps schools & universities accomplish the goal of providing the best maintenance management software for educational institutions.  Learn more about CMMS software benefits for schools and universities by contacting us for additional information.

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Frequently Asked Questions

What is the meaning of school Maintenance?

School maintenance encompasses a wide array of tasks aimed at ensuring the smooth functioning, safety, and visual appeal of educational facilities. This involves routine checks, repairs, and preventive actions to foster an environment conducive to learning. From upkeeping crucial infrastructure like buildings and systems to managing equipment and technology, school maintenance covers a broad spectrum. It’s a comprehensive strategy that spans from immediate fixes to long-term resource optimization, playing a vital role in establishing a secure, pleasant, and productive setting for both students and educators.

What is meant by school facilities?

School facilities refer to the physical infrastructure, spaces, and resources that contribute to the learning and educational experience within an educational institution. These encompass buildings, classrooms, laboratories, libraries, sports facilities, playgrounds, and technology-equipped spaces. School facilities provide the necessary environment for teaching, learning, and various extracurricular activities. They play a pivotal role in shaping the overall educational journey and creating a conducive setting that supports students’ academic and personal growth.

Why is facility management important to schools?

Facility management is essential for schools as it ensures safe, functional, and appealing learning environments. It covers maintenance, security, and resource allocation, directly impacting students’ experiences and well-being. Efficient facility management enhances engagement, resource efficiency, and community pride within the school.

What is the meaning of preventive maintenance?

Preventive maintenance involves scheduled inspections, repairs, and upkeep to prevent potential issues or breakdowns in equipment, systems, or facilities. By addressing maintenance needs before they escalate, preventive maintenance aims to minimize downtime, extend the lifespan of assets, and enhance overall efficiency and reliability. 

What are the most important facilities in school?

Classrooms: The core spaces for teaching and learning.

Laboratories: Equipped for hands-on scientific experiments and research.

Libraries: Resources for reading, research, and learning.

Sports Facilities: Gyms, fields, and courts for physical education and sports.

Auditoriums/Theaters: Spaces for performances, assemblies, and events.

Cafeterias: Areas for meals and social interaction.

Administrative Offices: Where school operations and management are conducted.

Restrooms: Essential facilities for hygiene and comfort.

Playgrounds: Outdoor spaces for recreation and physical activity.

Technology Centers: Equipped with computers and technology for digital learning.

Medical Rooms: Facilities for first aid and medical care.

Parking Areas: Space for vehicles and transportation.

Maintenance and Storage Areas: For equipment, supplies, and maintenance tools.


GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance