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Category Archives: Preventive Maintenance

Benefits Of Effective Work Order Management Software

January 2023

 

 

 

 

 

 

 

Work order management software helps an organization track, prioritize, and complete work orders across its business. When used along with a comprehensive work order and asset management system, it can help a company streamline its operations and ensure all equipment, devices, and building infrastructure is working correctly.

In reality, having a strong work order system in place is essential to ensuring that a business runs efficiently and that its staff has access to the tools they require whenever they need them. So, what is a work order? At a high level, a work order is an action or task assigned to a person or team. It describes the maintenance work required for a piece of equipment, and it can either be recorded on paper or digitally. Work orders can be submitted internally by an employee or externally by a customer.

The Benefits Of Having Work Order Management Software

A maintenance crew may receive hundreds of work orders each week, depending on the size of the company and the nature of the industry.

Software for work order management can help with it. A recent BusinessWire research found that businesses employing this software had a 20% reduction in material costs and equipment downtime.  

With the aid of work order software, you can quickly keep track of your incoming tickets, assign them a priority, and check on their status. You can also proactively improve your preventive maintenance program using the information on the performance of your equipment.

Let’s examine some of the main advantages of work order management software, as well as the significance of integrating it with other enterprise tools like your asset management system or CMMS.

Improving Work Order Submission Processes

Work Order Management Software may streamline procedures for all employees who need to submit work requests, not only technicians.

Employees can submit tickets for both facilities issues and IT-related issues through the same portal, for instance, when you combine your work order solution with other business applications (such as IT systems). They only need to briefly describe their issue, and the system will send their request to the appropriate queue. No matter the problem, this makes it much simpler to produce work orders.

Work Order Automation

You can automatically assign work orders to the appropriate person or team by using work order management software. You can make sure that requests are automatically routed to the technician who is qualified to address a problem with an HVAC system, for instance.

In addition, your field technicians can submit comments about the equipment or update work orders in real-time while working on the equipment when you utilize work order management software that connects to a mobile application. This minimizes double entering and guarantees that your data is correct and current. The procedure is streamlined; technicians can finish the tasks given to them, send invoices, and monitor their performance all from the mobile application.

Additionally, technicians may quickly access pertinent service history, manuals, knowledge bases, spare parts inventory, and training videos when your work order management system is linked to a comprehensive asset management solution.

Compiling Analytics

You can get sophisticated, precise metrics by sharing work order data on one central platform with your other business analytics. Measures of work order response times, asset repair costs, requests for corrective maintenance, and more can be included in reports and dashboards.

This makes it much simpler to view the data, assess how you’re doing in relation to KPIs, and formulate long-term plans and reports to important stakeholders.

Making Preventive and Corrective Maintenance More Effective

When completing routine inspections, such as safety checks or cleaning rounds, maintenance staff can expedite their procedure by centralizing all documentation, training materials, and maintenance checklists. Additionally, they can immediately submit a corrective work order to rectify any problems they find.

Additionally, it becomes much simpler to see trends when employing a software system to manage all of the equipment’s data. Facilities teams can more precisely anticipate expenses, modify maintenance plans, manage resources, and allocate funds for new equipment when they can identify which equipment is frequently failing and which needs further maintenance.

Better Resource Management

Technicians may check their schedule and upcoming work orders with the aid of a mobile CMMS. They can do this to better manage their time and prevent scheduling conflicts. Additionally, CMMS may assist businesses with inventory management and make sure they have the parts and tools they need on hand to complete work orders.

Reduced Costs

Mobile CMMS can assist organizations in saving money by streamlining maintenance operations and lowering the amount of time personnel spend on administrative activities. By enabling experts to troubleshoot problems remotely, it can also aid in lowering the necessity for pricey on-site trips.

The Benefits of Connected Workplaces

You can prioritize and execute work orders more quickly if you have a good work order management approach. Without a thorough system in place, you risk repeated data entry, extended processing times, and lowered asset performance visibility.

Additionally enhancing communication between technicians and the office is mobile work order management. The office can simply keep track of the status of work orders in real time, and technicians can easily communicate with the office about any issues they face while on the job. This may shorten wait times and raise client satisfaction.

When work order management software is integrated with other business procedures, it can assist expedite operations and guarantee that all equipment and gadgets are functioning properly.

 

 


Importance of Not Overworking Your Equipment

November 2022

Avoid Breakdowns

You want to maintain your equipment operating at its best for as long as possible because you have invested a lot of money in it. But using your equipment to its full potential can cause serious damage. The power and efficiency are decreased by this wear and tear, which can even result in significant, irreparable damage. Operating your equipment at maximum efficiency all the time and neglecting maintenance will eventually result in unanticipated failures and disruptions to your business operations. 

If you can relate to any of these signs, you are overworking your equipment. Read more…


Preventive Maintenance Mistakes You Should Avoid

November 2022

 

Preventive Maintenance

Regular maintenance is necessary to increase equipment reliability, keep equipment operating at optimum efficiency, and prevent unexpected breakdowns. However, setting up a preventative maintenance program may be challenging, and there are several typical errors operators make along the way that can increase the likelihood of unplanned equipment failure. This blog post will identify some of the preventive maintenance mistakes that you should avoid in order to ensure equipment reliability.  Get some useful tips on how to avoid them….. 

 


GIS & Maintenance Guides of Terms and Definitions

October 2022

With so many technology acronyms throughout all industries, we have put together the two following guides to help give you a better understanding of the terms and definitions.

If you would like to contribute to any of the directories, please feel free to visit our Contact Us page and enter the term and the directory name in the box marked “other”.

Geographic Information System (GIS) Glossary – (eworkorders.com)  

GIS Guide


Common Area Maintenance (CAM) & The Impact To Your Business

October 2022

Common Area MaintenanceWhat is Common Area Maintenance (CAM)?

Common Area Maintenance Defined

Common area maintenance is the cost that businesses pay and share with tenants for the upkeep of all “common” or “shared” areas in a commercial building. 

Identify typical CAM fees and tips on how to negotiate them.

Read more…


Tips To Identify Common Forklift Issues

October 202F2

Forklift starting issues, break issues, broken forks, and more. In this article, we’ll offer some tips on how to recognize some of the most typical forklift problems and tips on how to manage them. Read more..


How To Avoid The Most Common Overhead Crane Issues

September 2022

This article covers some of the problems you might run into over the course of your overhead crane’sCrane Maintenance lifespan, we have put together a short list of the most typical overhead crane problems. And most importantly, what you can do to help prevent or mitigate them.

Read the useful tips on how to fix common overhead cate issues….


Tips on How To Avoid Breakdowns

August 2022

CMMS Avoid Breakdowns

Are you overworking your machines? Experience unnecessary downtime?

Get some useful tips on identifying some of the issues and how to fix them. 


Camp Fall Maintenance Checklist

July 2022

Camp Checklist

This article provides a very handy checklist and tips when preparing your camps for the long winter months. Having a checklist ensures that everything has been completed and will help make opening day a lot easier. 

Camp Article and checklist……


Preventive Maintenance Checklist for Conveyor Belt Maintenance 

July 2022

conveyor belts tips

If you’re a manufacturer, conveyors are a vast part of your organization and is a vital asset that you simply just don’t want to ignore. When a conveyor belt stops working production stops and business operations come to a halt. Keeping on top of preventive maintenance tasks will reduce repair costs and minimize downtime.

The Conveyor Belt Maintenance Checklist will give you a reminder of some of those important tasks that are so easy to forget.

 


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GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance