Category Archives: Articles

Maintenance Spreadsheets Are Costing Your Money

May 2022

Maintenance TipsSpreadsheets are part of a standard computer software package and are easily accessible. A lot of organizations start out by managing their maintenance and facilities using spreadsheets. As companies grow and try to keep ahead of the competition, spreadsheets are becoming more time-consuming. Spreadsheets are not the most effective way to keep up with the complicated demands of managing a growing business. 

See why they are closing you money and get some tips on modern maintenance software….


Farm & Agriculture Maintenance Management Software

February 2022

You’ve got control of your livestock. You’ve got control of your crops. But is your maintenance management under control?

Equipment breakdowns, quickly deplete spare parts inventory, locating manuals and repair documents, keeping track of workers, controlling costs, and keeping up with the competition are all costing you time and money. These are just some of the things that today’s farmers have to deal with. How do you keep ahead of everything and still keep everything running smoothly while trying to keep expenses down?

Farm Maintenance CMMS

Today, farmers are looking for affordable, cost-effective, and easy-to-use tools to help them manage their maintenance operations. Keeping up with daily tasks and competition means you need to find ways to work faster and find more efficient ways to manage your equipment and assets. The days of spreadsheets and working with paper and pencils are no longer the best solution to manage your business operations. The farming industry is embracing the use of software tools, such as a Computerized Maintenance System (CMMS), to get a better understanding of operating costs, extend the life of their equipment, improve processes, and optimize their maintenance operations.

Why CMMS is Important for Farm & Agriculture Maintenance

With such strict timelines in the farming and agricultural industry, a good preventive maintenance plan is a necessity. Having a good maintenance plan and good maintenance software like a CMMS in place helps:

  • Minimize the risk of failures and helps reduce repair costs.
  • Extends asset lifespan so you don’t need to replace them so often.
  • Reduces the chance of failures and unexpected downtime.
  • Less downtime means fewer interruptions to business processes.
  • Regular maintenance reduces the risk of accidents. 
  • Reduces inefficiencies.
  • Simplifies the process of complying with the regulatory requirements

CMMS is a useful tool for maximizing the return on investment (ROI) on equipment, assets, machinery, and buildings.

Streamline Processes with CMMS

Some of the benefits that eWorkOrders CMMS can bring to your organization include:

Streamline Work Orders:  With a CMMS in place, work orders with attached checklists can be assigned to workers. Workers can update the work orders and checklists remotely and in real-time, ensuring that the most accurate information is available. All of this is done within a centralized system that is accessible from anywhere.

Manage Spare Parts Inventory:  Managing Spare Parts Inventory and knowing what parts will be needed versus having parts sitting on the shelves because they are hard to obtain, or paying high prices for shipping of those parts that are not in inventory and hard to find can be very costly. Tracking down hard-to-find parts and scheduling the proper people to fix the equipment are all time-consuming.

A CMMS keeps track of inventory levels and manages the tracking of stock in and stock out. As inventory limits get low, purchase orders can be sent to vendors to replenish the stock. Tracking vendors, products, and prices are all stored within the CMMS database.

Minimize Downtime:  Scheduling routine maintenance and managing resources can be scheduled at a time that doesn’t interfere with business operations. 

Increase Safety:  Following a good preventive maintenance plan creates a safer working environment and lowers the chances of accidents.

Mobile:  With eWorkOrders Mobile you can access information at any time from any location using a computer, smartphone, or mobile device. You’ll always know the status of work orders, inventory levels, worker schedules, and more with real-time updates.

Regulatory Compliance:  Having a CMMS solution in place helps keep all of your records in one centralized location and saves a lot of time when preparing for audits and inspections.

Scheduling:  Our CMMS provides users with dependable scheduling features that allow users to quickly track their maintenance and manage resources as needed.

eWorkOrders CMMS

These are just a few of the numerous ways that eWorkOrders CMMS software can help owners within the farming and agriculture industries in meeting mission-critical goals and objectives including minimizing downtime, extending equipment life, preparing for regulatory inspections, improving safety, increasing efficiency, productivity, saving money and more.

Outdated maintenance plans on pieces of paper and spreadsheets are inefficient, unorganized, and can cause you time and money.  That’s where an affordable, easy-to-use and all-in-one computerized maintenance management software (CMMS) solution like eWorkOrders can help you manage your maintenance operations.



Understanding the Value of Enterprise Asset Management (EAM)

October 2021

asset maintenance

Enterprise Asset Management (EAM) is the process of managing the maintenance of physical assets and equipment of an organization throughout each asset’s lifecycle.   The objective of EAM is to maximize asset/equipment lifespan, minimize costs, enhance the quality and utilization of assets, increase efficiency, and improve safety.

EAM and CMMS Defined

EAM is frequently associated with a computerized maintenance management system (CMMS), but a more intensive glance at EAM versus CMMS uncovers there is a slight distinction. 

CMMS is a software solution that manages the maintenance work necessary to extend an asset’s usefulness and profitability. 

EAM optimizes an asset’s life cycle in order to decrease the Total Cost of Ownership (TCO) and at the same time maximizing overall asset productivity and Return on Asset (ROA).

Read more…


Fall Maintenance Tips for Closing Up Summer Camps

October 2021
With the summer winding down, now is the best time to prepare camps and recreation facilities for the long dormant winter months ahead. Performing preventive maintenance and completing important fall maintenance tasks now saves a lot of time and aggravation and will make your life easier when you return to reopening in the spring.


Below are a few best practices to consider when preparing your facilities for closing them down before the upcoming winter months. These are just recommendations but the list will vary considerably depending on the type of camp that you have or what part of the country your camp is located in. Having a checklist ensures that everything has been completed and will help make opening day a lot easier.

Cleaning Interior: Offices, Kitchens, Other Rooms, and Electronic Devices

  • Check furniture, couches, chairs, benches check in the crevasses, under cushions, and furniture to ensure that there are no food particles.
  • Any camps that have beds, either for overnight or for sick rooms, dust or sanitize bed frames, side tables, lamps, mirrors, clothes rack, head/footboards, and dressers.
  • Sick Rooms: Wipe down, disinfectant and sanitize the room, cabinets, patient bed, etc.
  • Sick Room: Restock the first-aid kit and other medical supplies that you keep on hand during the year.
  • Sick Room: Make a checklist of the things you have in stock and keep them in a sealed storage container to avoid any rodents or pests infiltration.
  • Wipe down and sanitize door handles, doors, and window frames.

Read more…


A Guide to Selecting the Right CMMS

tips_article_restoring dormant facilities cmms

October 2021

CMMS Guide

As the size of your company grows, adding additional employees and the expense of investing in assets and equipment to keep your company operating is now more challenging. Along with the growth of your company and organization come additional responsibilities of managing all of your assets, resources and keeping everything running at peak performance.

In order to keep up with your competitors and your growing maintenance tasks, you are now at a point where you need to assess the efficiency of your current maintenance operations. Gone are the days of trying to manage your facility using multiple spreadsheets, trying to merge all of the information, extract duplicate data, and validate that the information is current. Trying to keep and manage checklists and tasks using paper and pencil has now become more of a struggle in this technology-driven world.

Where do you begin the task of evaluating and finding the right solution to automate and simplify your maintenance operations, and is it within your budget? With all of the maintenance software available in the market today, what will work best for you? There are so many options and things to consider.

To help you make the right decision this guide will give you an understating of what maintenance management is and provide you with some of the most important things to consider in helping you during your selection process.

What Is Maintenance Management?

Maintenance management is the process and procedure for maintaining a company’s assets, equipment, and resources. The purpose of maintenance management is to ensure that production proceeds efficiently and resources are used effectively. The overall business objective is to more efficiently schedule work, manage costs, prolong the lifespan of assets, and ensure that processes are followed to comply with all regulations.

How Can Maintenance Management Help Your Business?

All businesses, throughout all industries, need to maintain assets, reduce equipment downtime, increase productivity, reduce costs, and work more efficiently. Implementing computerized maintenance management system (CMMS) software can help:

  • Streamline company processes and protect assets.
  • Minimize the risk of machines breaking down.
  • Control expenses due to better management of parts inventory.
  • Maximize asset lifespan due to proper maintenance.
  • Help keep equipment running at peak performance.
  • Less disruption to production, work environments, etc.
  • Increase the safety of employees due to the proper maintenance of equipment.
  • Maintenance management software, such as CMMS, centralizes the storage of information to help organizations be more prepared for inspections and audits.

What Are the Types of Maintenance Management?

  • Reactive maintenance, also known as the run-to-failure strategy, is performed when assets are deliberately operated until they break down.
  • Preventive maintenance is regularly scheduled inspections and maintenance done to help minimize the possibility of unexpected failures of equipment and reduce repair costs.
  • Predictive maintenance is a condition-based approach that monitors the condition of assets using sensor devices and provides warnings to maintenance managers when an equipment failure might occur.
  • Condition-based maintenance is a condition-based approach that monitors the condition of assets and relies only on real-time sensor measurements. Once a parameter reaches an unacceptable level, maintenance workers are dispatched. This means that condition-based maintenance systems perform work only at the time it is needed.
  • Reliability centered maintenance is a method of analyzing breakdowns to identify which maintenance methods will work best for each piece of machinery.

Why Is Maintenance Management Important?

Without maintenance management, there can be significant delays in products and services, disruption to business operations, and an increase in expenses. Maintenance management helps companies organize and manage time and costs, to ensure the efficiency of processes and procedures while maintaining resources and controlling costs.

Read more….


Conquering Work Order Backlog

September 2021

Conquering Work Order BacklogFor any organization, maintenance backlogs play an important role in determining the reliability of an equipment’s operating condition, the efficiency of an organization’s maintenance plan, and the major areas of improvement in an organization’s maintenance operations.  Maintenance backlogs are tasks that are ready to be done, such as preventive maintenance routines, predictive maintenance tasks, to corrective maintenance work.  These tasks are critical to any business because they help to prevent safety issues, breakdowns, failures, or damage that could put you, your equipment, or your workers in danger.  We all know that a certain level of maintenance backlog is inevitable, but neglecting these tasks can lead to more breakdownsasset downtime and a major disruption to your business operations.

Facing those maintenance backlogs from preventive maintenance routines, predictive maintenance tasks, to corrective maintenance work – where do you start?

Below are some tips to give you a better understanding of what a maintenance backlog is, why it’s important, and what you can do to help you manage your work order backlog.   

What is Maintenance Backlog?


Importance of Maintenance Management Software

September 2021

Maintenance Management Benefits

Maintenance management is the core of your business.  Not managed right it can cost you a lot of time, money, and sometimes your business.  The maintenance management experience today is very different from that of spreadsheets, notebooks, pencils and paper.  With the centralization and mobility of data, businesses are looking at a web-based Computerized Maintenance Management System (CMMS) to manage their maintenance operations.

No matter what size business or organization you have, the number of locations, or where in the world you are located, companies have similar goals:  

More on applications by industry.

  • Keep detailed accurate records of all assets.
  • Schedule maintenance tasks and activities, maintain historical records, and keep track of work completed.
  • Store all data such as work orders, history, manuals, etc., in one centralized location, and have the ability to access the information at any time from any location, via computer, smartphone, or mobile device.
  • Generate desired reports.
  • Implement a program where all of the users are comfortable using the solution.
  • Protection against cybersecurity.

Why you need a maintenance management software?

Without maintenance management, there can be significant delays in products and services, disruption to business operations, and an increase in expenses.  Maintenance management helps companies organize and manage time and costs, to ensure the efficiency of processes and procedures while maintaining resources and controlling costs. 

What is the best maintenance management solution?

Moving from spreadsheets, paper and pencils is a big step.  Adopting computerized maintenance management system (CMMS) software is the first step towards streamlining and making maintenance operations at your facility cheaper, more effective, and more efficient. More on effective maintenance management.

If you would like a better understanding of CMMS software you can read this article on “What is a CMMS”.

Read more about the features and how they can help you manage your maintenance operations more efficiently.


The Solution To Reduce Maintenance Costs

September 2021

Reduce Maintenace Expenses

Maintenance costs are a significant part of an organization’s budget and are usually the first department that encounters cuts. Cutting costs is only part of the solution, organizations have to work smarter and look at more innovative ways to work more efficiently and boost their return on investment.

Reducing maintenance costs is not just looking for places to cut costs; it is finding creative ways to make your investments deliver better returns.

Some ways to reduce maintenance costs include:

Getting Rid of Spreadsheets

If you are still managing your maintenance and facilities operations using spreadsheets this can be costing you more money than you think!  A lot of organizations start out by managing their maintenance and facilities using spreadsheets. Spreadsheets are part of a standard computer software package and are easily available. As businesses grow, keeping ahead of the competition, spreadsheets may not be the most effective way to keep up with the complicated demands of managing operations.

Spreadsheets take a lot of processing time and analysis of data, risks of errors are extremely high and are not suited for mobility, which affects team productivity and the reliability of the data.

Reduce Reactive Maintenance

Reactive maintenance also referred to as breakdown or corrective maintenance is performed only when the equipment has failed. This means no regular maintenance or repairs have been scheduled or planned to reduce breakdowns.  This means that technicians may be spending a lot of hours doing reactive maintenance instead of proper planning.  Equipment breakdown wastes a lot of time, slows down production and is costing you money.

Read more…


High Quality & Secure Maintenance Management Software For The Cannabis Industry

August 2021

cannabis marijuana cmmsThe Cannabis industry is rapidly growing and is struggling through processes, regulations, and compliance. This industry depends on reliable, highly powerful equipment, intensity lighting, humidity control, and more to grow and process cannabis plants.  The demand to manage all of the assets, equipment, the entire maintenance operations, being prepared for inspections, and meeting compliance regulations (FDA, etc.) is challenging.  Managing all of the equipment, tasks and processes requires a maintenance management system that can keep up with the speed that this industry is encountering.  They face many challenges to meet with the growth and the innovative technology, meet specific requirements and deliver safe products to the end-user.  Read more…


GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance