Monthly Archives: April 2023

5 Tips for Managing Your Warehouse Effectively

April 2023

Preventive Maintenance

  1. Keep track of inventory: Maintaining an accurate inventory is essential to managing a warehouse effectively. Use a reliable inventory management system, such as a CMMS that tracks items as they come in and go out of the warehouse. Make sure that all items are labeled clearly and stored in their designated locations.

  2. Optimize your layout: Design your warehouse layout in a way that maximizes space and efficiency. This includes grouping similar products together and arranging items based on their popularity or frequency of use. Keep the most frequently used items near the front of the warehouse, and less frequently used items in the back.

  3. Invest in the right equipment: Using the right equipment can save time and increase productivity in a warehouse. This includes forklifts, pallet jacks, conveyor systems, and other material handling equipment. Regularly maintain and repair equipment to keep it running smoothly.

  4. Train your staff: Your employees are an important part of the warehouse management process. Train them on safety protocols, inventory management, and equipment operation. Encourage communication between employees and regularly check in with them to address any concerns.

  5. Use data to improve processes: Analyze data such as order fulfillment rates, inventory turnover, and customer satisfaction to identify areas that need improvement. Use this information to optimize processes and make informed decisions about warehouse management.

Maximizing Facility Maintenance Efficiency with These KPIs

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Maintenance management metrics play a crucial role in achieving effective maintenance operations. These metrics provide a straightforward and measurable way to monitor the effectiveness of maintenance activities. By gathering and analyzing data on key performance metrics, organizations can gain valuable insights into the efficiency and effectiveness of their maintenance operations.

Below are a few important facility maintenance KPIs that organizations should consider tracking:

Equipment Uptime

This KPI measures the amount of time that equipment is operational versus the amount of time it is down for maintenance, repairs, or other reasons.

Mean Time To Repair (MTTR)

This KPI measures the reliability of non-repairable equipment. It calculates how long an asset is anticipated to function before failing. MTTF is used when fixing an asset is not an option, in comparison to MTBF which is used for repairable objects. 

Mean Time Between Failures (MTBF)

This KPI measures the reliability of an asset as well as the interval between failures. MTBF measurements offer accurate and comprehensive information on the condition of assets. 

Reactive Maintenance Percentage

This KPI measures the percentage of maintenance activities that are performed on equipment after it has already failed. 

Preventive Maintenance 

This KPI measures the percentage of scheduled preventive maintenance activities that are completed on time. 

Planned Maintenance

The percentage of maintenance hours that are spent on planned vs unplanned maintenance activities is known as the planned maintenance percentage. The scheduled maintenance labor hours are divided by the overall maintenance labor hours for the given time period to determine this percentage.

Work Order Backlog

This KPI measures the number of work orders that are awaiting completion at any given time.

Root Cause

This metric helps you to get a deeper understanding of why problems occur and what their root cause was. With the use of this metric, you may better comprehend the causes of issues and the reasons they arise. This thorough understanding will help maintenance crews in finding solutions more quickly. If the study reveals that it was a mistake made by a person, this is a solid indication that your personnel needs more training to prevent future problems. The bottom line is that you must pinpoint any problems and their underlying causes in order to take the required steps to resolve them and put in place procedures to reduce the likelihood that they will occur. 

Maintenance Cost Per Unit Of Production

This KPI measures the cost of maintenance activities per unit of production. 

Customer Satisfaction

This KPI measures the satisfaction of the facility’s customers, such as tenants or employees, with the maintenance services provided. 

Maintenance KPI Goals and eWorkOrders

Maintenance management software such as eWorkOrders CMMS allows organizations to define and monitor KPIs related to everything from productivity to the overall maintenance performance of their business. This software enables users to establish baselines to assess and identify areas in need of improvement.

With CMMS, users can track work orders, labor costs, and preventive maintenance metrics, perform advanced reporting, and evaluate all KPIs from a centralized system. This helps organizations streamline their maintenance operations and make informed decisions based on accurate and up-to-date data. By utilizing a CMMS, organizations can effectively manage their maintenance activities and optimize their performance.

10 Ways a CMMS Can Revolutionize Work Order Management: Enhancing Efficiency and Improving Maintenance Outcomes

April 2023

FMEAA computerized maintenance management system (CMMS) can empower facilities managers to become highly efficient and effective in managing work orders, much like expert problem-solvers. With a CMMS, work orders can be processed at scale and in real time, giving all stakeholders access to updated information for prompt resolution.

The following are ways in which a CMMS enhances work order management:

  1. Automation of Preventive Maintenance: A CMMS can automate the scheduling and tracking of preventive maintenance tasks, ensuring that they are performed on time and reducing the likelihood of unplanned downtime or equipment failures.
  2. Faster Work Order Resolution: With a CMMS, work orders can be assigned to technicians in real time, and updates to the work order status can be made immediately, giving all stakeholders access to the latest information.
  3. Improved Vendor Management: A CMMS can provide access to a database of qualified and reviewed local service providers, allowing facilities managers to quickly and easily find the right vendor for a job, reducing response times and improving the quality of work performed.
  4. Enhanced Data Management: A CMMS can consolidate all maintenance data into a single system, making it easier to track work order history, asset details, and vendor performance. This centralized data management approach can reduce the time spent on administrative tasks and allow facilities managers to make better decisions.
  5. Better Compliance: A CMMS can help facilities managers maintain compliance with industry regulations and standards by tracking and documenting maintenance activities and providing alerts for upcoming inspections.
  6. Streamlined Communication: A CMMS can facilitate better communication between facilities managers, technicians, and vendors by providing a centralized platform for work orders, comments, and attachments. This can reduce the time spent on manual communication processes and improve response times.
  7. Efficient Parts Management: With a CMMS, parts and inventory management can be streamlined, ensuring that the right parts are available when needed, reducing downtime, and improving maintenance efficiency.
  8. Better Cost Management: A CMMS can provide facilities managers with real-time cost data, enabling them to make better decisions regarding maintenance spending and budgeting. This can lead to reduced costs and better resource allocation.
  9. Predictive Maintenance: A CMMS can help facilities managers move from reactive maintenance to a more proactive approach by providing real-time data on asset performance and identifying potential issues before they become major problems.
  10. Improved Reporting: With a CMMS, facilities managers can generate detailed reports on work order history, asset performance, and vendor performance. This can provide valuable insights for optimizing maintenance operations, reducing costs, and improving asset lifespan.

By implementing a CMMS, facilities managers can streamline their work order management processes, reduce costs, and improve the overall maintenance of their facilities. Whether you’re a seasoned maintenance professional or new to the field, utilizing a CMMS can help you achieve your maintenance goals with ease and confidence.

See Our Pages

GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance