September 2021 - eWorkOrders CMMS: Maintenance Management Software

Conquering Work Order Backlog

September 2021

Conquering Work Order Backlog For any organization, maintenance backlogs play an important role in determining the reliability of an equipment’s operating condition, the efficiency of an organization’s maintenance plan, and the major areas of improvement in an organization’s maintenance operations. Maintenance backlogs are tasks that are ready to be done, such as preventive maintenance routines, predictive maintenance tasks, to corrective maintenance work. These tasks are critical to any business because they help to prevent safety issues, breakdowns, failures, or damage that could put you, your equipment, or your workers in danger. We all know that a certain level of maintenance backlog is inevitable, but neglecting these tasks can lead to more breakdowns, asset downtime and a major disruption to your business operations.

Facing those maintenance backlogs from preventive maintenance routines, predictive maintenance tasks, to corrective maintenance work – where do you start?

Below are some tips to give you a better understanding of what a maintenance backlog is, why it’s important, and what you can do to help you manage your work order backlog.

What is Maintenance Backlog?

Importance of Maintenance Management Software

September 2021

Maintenance management is the core of your business. Not managed right it can cost you a lot of time, money, and sometimes your business. The maintenance management experience today is very different from that of spreadsheets, notebooks, pencils and paper. With the centralization and mobility of data, businesses are looking at a web-based Computerized Maintenance Management System (CMMS) to manage their maintenance operations.

No matter what size business or organization you have, the number of locations, or where in the world you are located, companies have similar goals:

Why you need a maintenance management software?

Without maintenance management, there can be significant delays in products and services, disruption to business operations, and an increase in expenses. Maintenance management helps companies organize and manage time and costs, to ensure the efficiency of processes and procedures while maintaining resources and controlling costs.

What is the best maintenance management solution?

Moving from spreadsheets, paper and pencils is a big step. Adopting computerized maintenance management system (CMMS) software is the first step towards streamlining and making maintenance operations at your facility cheaper, more effective, and more efficient. More on effective maintenance management.

If you would like a better understanding of CMMS software you can read this article on “What is a CMMS”.

The Solution To Reduce Maintenance Costs

September 2021

Maintenance costs are a significant part of an organization’s budget and are usually the first department that encounters cuts. Cutting costs is only part of the solution, organizations have to work smarter and look at more innovative ways to work more efficiently and boost their return on investment.

Reducing maintenance costs is not just looking for places to cut costs; it is finding creative ways to make your investments deliver better returns.

Some ways to reduce maintenance costs include:

Getting Rid of Spreadsheets

If you are still managing your maintenance and facilities operations using spreadsheets this can be costing you more money than you think! A lot of organizations start out by managing their maintenance and facilities using spreadsheets. Spreadsheets are part of a standard computer software package and are easily available. As businesses grow, keeping ahead of the competition, spreadsheets may not be the most effective way to keep up with the complicated demands of managing operations.

Spreadsheets take a lot of processing time and analysis of data, risks of errors are extremely high and are not suited for mobility, which affects team productivity and the reliability of the data.

Reduce Reactive Maintenance

Reactive maintenance also referred to as breakdown or corrective maintenance is performed only when the equipment has failed. This means no regular maintenance or repairs have been scheduled or planned to reduce breakdowns. This means that technicians may be spending a lot of hours doing reactive maintenance instead of proper planning. Equipment breakdown wastes a lot of time, slows down production and is costing you money.

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