Monthly Archives: August 2021

Managing Inspections and Audits With CMMS Software

August 2021

audits inspections cmmsInspections are a very important part of your business.  Ensuring the safety and protection of your workers and meeting compliance standards can be frustrating and complex.  Trying to get everything organized and prepared for safe quality food (SQF) EPA audits, OSHA and other inspections means a lot of work and a lot of your time trying to prepare. 

With the increase in regulations, safety, etc., audits and inspections are not the same as they were in the past.  Having an employee walk through the department with a spreadsheet looking for signs of problems is no longer efficient.  Trying to manage processes and keeping everything organized and under control requires more than a spreadsheet, pencil and paper.

Having everything stored in and accessible in a centralized system has lots of benefits and makes preparing for inspections and audits a lot easier and less challenging.  A computer maintenance management system (CMMS), can help you to easily organize, store, and quickly access audit-related documents in one centralized system and create detailed reports instantly to help show that you meet inspection and audit requirements.   All of this can be done from a computer, smartphone or mobile device.  And anyone on the team can do this no one needs to be an expert. It is that easy.  Read more….


High Quality & Secure Maintenance Management Software For The Cannabis Industry

August 2021

cannabis marijuana cmmsThe Cannabis industry is rapidly growing and is struggling through processes, regulations, and compliance. This industry depends on reliable, highly powerful equipment, intensity lighting, humidity control, and more to grow and process cannabis plants.  The demand to manage all of the assets, equipment, the entire maintenance operations, being prepared for inspections, and meeting compliance regulations (FDA, etc.) is challenging.  Managing all of the equipment, tasks and processes requires a maintenance management system that can keep up with the speed that this industry is encountering.  They face many challenges to meet with the growth and the innovative technology, meet specific requirements and deliver safe products to the end-user.  Read more…


A Beginner’s Guide to the Benefits of Cloud Computing

August 2021

Tcmms guideo most people, “the cloud” may seem incomprehensible—it sounds like maybe a magical bank in the sky for data. While that image is far from the truth, the cloud certainly does offer some—if not magical, at least remarkable—benefits.

“The cloud. We’ve all heard the term thrown about in recent years,” says Roy Whelan, solutions director of SmartOffice. Whelan explains cloud computing means storing data on remotely accessible servers hosted on the internet. “This means businesses can manage data in a shared space and can access data from any location, not just from a local server.”

Before cloud computing, companies needed to invest in on-site servers to store their data, Whelan explains. This could get expensive with the physical requirements of the servers as they need space, physical hardware, software and maintenance, as well as an in-house IT team you’d need to manage them.

Cloud computing offers companies the chance to utilize virtual storage space on the internet. But the benefits keep building from there. If you are interested in cloud computing, read on! We asked business leaders and professionals in technology to share some of the benefits of cloud computing

7 Potential benefits of cloud computing you should know about

1. Cost

“For me, one of the biggest reasons to switch to cloud is cost,” says Greg Dickens, founder of Epilocal. “With cloud, you are only paying for server time you use, rather than having to invest lots of money up-front to run your own servers, so there’s a big cash-flow benefit there.” Dickens emphasizes that, for smaller companies and start-ups, removing that initial barrier of in-house servers can make a huge difference in their ability to compete.

A growing cloud trend, serverless architecture can further compound the savings in cloud computing, according to Dickens. “Serverless architecture deconstructs cloud servers to their absolute minimum: individual functions. So now, rather than having to rent cloud servers for the time you use them, you can rent individual functions instead.”

2. Scalability

Cloud computing is cost effective and efficient for big businesses and small businesses alike because it allows you to pay for what you use. “Cloud computing plans allow businesses to scale their data usage and computing power up or down depending on their needs and budget,” says Sebastian Schaeffer, CTO and owner of dofollow.io. Using what you need and adjusting as you go is more flexible than investing in hardware, Schaeffer points out, and many companies desire that flexibility.

For example, think of the start-up example above. If cloud computing didn’t exist, they’d have a much tougher time determining how much should be invested in infrastructure—do you tie up resources in overshooting your current needs in anticipation of growth? Incrementally add on as needed while potentially disrupting operations? Cloud computing makes these questions much easier to navigate.

3. Accessibility

Think of the sharing and collaborating capacities of platforms like Google Drive™, Dropbox® or Microsoft Teams®, and you’ll have an idea of how much the accessibility of cloud computing has revolutionized work. Cloud-based technology allows people to collaborate on the same items from anywhere, updating in real time.

“This increases productivity and efficiency due to the reduction of phone calls and unnecessary trips to gather information,” says Jeff Roscher, CEO of eWorkOrders. He points out that streamlining these processes makes work easier and faster, increasing productivity and potential profits.

Read more…


School Maintenance After COVID

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August 2021

Education-CMMS

As maintenance teams are preparing for the reopening of schools and universities, they face new guidelines and challenges to ensure the safety of our children.  These new guidelines and regulations bring new facility management protocols, upgrades to building systems, and the task of managing multiple vendors to ensure that the buildings are kept clean and safe.

Reducing the Transmission of Viruses

The Campus Safety and COVID-19: Clery Act Requirement Act in 2020 set stricter guidelines in keeping schools and campuses safe.  Facility managers play a crucial role in ensuring that these new guidelines are met and...Read more


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GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance