Monthly Archives: September 2023

Importance Of Maintenance Checklists

Maintenance is the backbone of any successful operation, whether it’s a manufacturing facility, a commercial space, or even your own home. However, managing maintenance tasks efficiently can be a daunting challenge without the right tools. That’s where maintenance checklists come into play. In this blog post, we’ll explore the benefits of maintenance checklists and show you how to access our extensive checklist library to supercharge your maintenance routines.

Why Maintenance Checklists Matter

Maintenance checklists are simple but incredibly effective tools that help you stay organized, ensure regular inspections, and prevent critical tasks from slipping through the cracks. Here are some key reasons why maintenance checklists are a must-have in your maintenance strategy:

Consistency: Checklists ensure that tasks are performed consistently and according to the required standards. This consistency reduces the risk of unexpected breakdowns and safety issues.

Accountability: Assigning specific tasks to responsible team members becomes easier with checklists, ensuring that everyone knows their role in the maintenance process.

Documentation: Checklists provide a clear record of maintenance activities, making it easier to track equipment history, compliance, and performance over time.

Efficiency: By following a checklist, technicians can work more efficiently, saving both time and resources.

Safety: Regular inspections and maintenance, as facilitated by checklists, enhance safety by identifying and addressing potential hazards before they become serious problems.

Access Our Checklist Library

Ready to harness the power of maintenance checklists for your organization? We’ve got you covered! Our extensive checklist library is a valuable resource that can streamline your maintenance operations and help you achieve peak efficiency.

Click here to explore our checklist library, where you’ll find a wide range of maintenance checklists for various industries and applications. Whether you need checklists for equipment inspections, facility maintenance, or safety protocols, we have you covered.


Maintenance checklists are the unsung heroes of efficient maintenance management. They bring order, consistency, and reliability to your maintenance routines, ultimately leading to cost savings and increased operational uptime.

But why stop at paper checklists when you can supercharge your maintenance processes with eWorkorders? Our powerful platform allows you to not only create and manage checklists but also attach them seamlessly to work orders. This integration ensures that your maintenance teams have easy access to the right checklists when they need them, streamlining your operations and increasing productivity.

To unlock the full potential of maintenance checklists and seamlessly integrate them into your work order processes, visit our checklist library today. Your path to smoother, more efficient maintenance starts with a simple click with eWorkorder.

Don’t let maintenance tasks overwhelm you. Embrace the power of checklists and eWorkorder to take control of your maintenance processes. Your equipment, facility, and bottom line will thank you.

7 Reasons Why You Need Mobile CMMS

September 2023

Maintenance ChecklistsIn today’s fast-paced world, the ability to access critical information and manage tasks on the go has become essential for businesses across various industries. For maintenance professionals, adopting a Mobile Computerized Maintenance Management System (CMMS) can be a game-changer. 

Enhanced Accessibility: A mobile CMMS empowers maintenance teams to access work orders, asset information, and maintenance histories from anywhere, ensuring they have timely access to essential information.

Real-Time Updates: Real-time updates enable technicians to input data, close work orders, and report issues instantly from the field, fostering efficient communication and reducing delays.

Improved Efficiency: Streamline processes by eliminating paperwork, reducing administrative tasks, and automating workflows, leading to faster task completion and improved operational efficiency.

Asset Visibility: Provides technicians with detailed asset information, including manuals, schematics, and maintenance checklists, enhancing their ability to make informed decisions and perform tasks more effectively.

Inventory Management: Inventory management features, allow technicians to check stock levels, order parts, and track inventory in real time, minimizing downtime caused by parts shortages.

Paperless Inspections: CMMS facilitates paperless inspections, enabling efficient equipment inspections, image capture, and issue flagging for prompt resolution.

Data-Driven Insights: Mobile CMMS solutions collect valuable data from field operations, enabling analysis to identify trends, optimize maintenance schedules, and make data-driven decisions for long-term asset management.

By adopting a mobile CMMS, your maintenance team can experience increased productivity, reduced downtime, better decision-making, and improved overall efficiency. Don’t miss out on the benefits that this modern solution can offer to your organization.

8 CMMS Saves Businesses Time and Money

September 2023

Save Time and Money with a Web Based CMMSSmall businesses can benefit greatly from implementing a Computerized Maintenance Management System (CMMS).  By reducing downtime and increasing productivity, CMMS can help small businesses save money in the long run. Additionally, CMMS can help businesses avoid costly repairs by identifying potential issues before they become major problems. Here are some ways in which eWorkOrders CMMS can help small businesses save money:

Streamline maintenance operations: Businesses can streamline their maintenance operations, reducing the time and labor required to complete maintenance tasks. This can help businesses save money on labor costs and increase productivity.

Preventive maintenance: CMMS can help businesses schedule preventive maintenance tasks, such as inspections and repairs before they become major problems. This can help businesses avoid costly repairs and downtime.

Inventory management: Helps businesses manage their inventory more efficiently, reducing the need for emergency repairs and replacements. This can help businesses save money on parts and materials.

Real-time data: eWorkOrders provides real-time data on maintenance operations, allowing businesses to identify potential issues before they become major problems. This can help businesses avoid costly repairs and downtime.

Improved communication: Helps businesses improve communication between maintenance staff, management, and other departments. By providing real-time updates and notifications, businesses can ensure that everyone is on the same page and that issues are addressed quickly.

Boost efficiency: A CMMS can boost efficiency for businesses by reducing data-entry time with customizable fields, streamlining communication, and optimizing the utilization of equipment and other plant infrastructure, among other benefits.

Affordable systems: eWorkOrders provides an affordable CMMS that delivers value for years, which can help businesses save money.

Efficient facility management software: Business owners receive efficient facility management software that over time offers benefits such as increased organizational efficiency.

Businesses can streamline their maintenance operations, schedule preventive maintenance tasks, manage inventory more efficiently, and receive real-time data on maintenance operations. This can help businesses avoid costly repairs and downtime, improve communication between maintenance staff, management, and other departments, and boost efficiency. 


Types Of Preventive Maintenance With Examples

September 2023

Preventive maintenance is a proactive approach used by industries to ensure the longevity and efficiency of their equipment and assets. By performing routine maintenance tasks, potential issues are identified and resolved before they lead to costly breakdowns and downtime. To gain a deeper understanding of this essential maintenance strategy, let’s delve into the different types of preventive maintenance.

preventive mainteance

Time-Based Maintenance (TBM)

Time-based maintenance is one of the most common and straightforward types of preventive maintenance. In TBM, maintenance tasks are scheduled based on specific time intervals. For example, equipment may undergo maintenance every month, quarter, or annually, regardless of its usage. This approach is ideal for equipment that doesn’t operate continuously but still requires regular care to prevent deterioration.

Usage-Based Maintenance (UBM)

Usage-based maintenance, also known as meter-based maintenance, relies on the actual utilization of equipment. Maintenance tasks are triggered based on specific benchmarks, such as the number of kilometers traveled, hours of operation, or production cycles completed. For instance, a vehicle may receive maintenance after every 10,000 kilometers. UBM ensures that maintenance is performed precisely when it’s needed, reducing unnecessary servicing.

Condition-Based Maintenance (CBM)

Condition-based maintenance takes a proactive stance by monitoring the real-time condition of assets. Maintenance is only performed when specific indicators or parameters show signs of decreasing performance or impending failure. For example, if a critical component’s vibration levels reach a predefined threshold, maintenance is scheduled to replace or lubricate the part. CBM maximizes equipment uptime and minimizes unnecessary maintenance tasks.

Predictive Maintenance (PdM)

Predictive maintenance is the most advanced form of preventive maintenance. It involves using sophisticated condition-monitoring tools and techniques to continuously track equipment’s performance and condition. Maintenance is triggered when certain thresholds or parameters are breached, indicating an impending issue. Examples include monitoring vibration levels in bearings or identifying thermal hotspots in electrical systems. PdM optimizes maintenance schedules and reduces unplanned downtime to a minimum.

Risk-Based Maintenance (RBM)

Risk-based maintenance combines elements of condition-based and predictive maintenance. It assesses an asset’s criticality and the potential consequences of its failure. Assets with higher risk factors receive more frequent monitoring and maintenance, while lower-risk assets undergo less frequent inspections. RBM ensures that resources are allocated efficiently to protect the most crucial aspects of a facility’s operations.

Calendar-Based Maintenance

Calendar-based maintenance is similar to time-based maintenance but is specific to a calendar year. The equipment receives maintenance during predefined periods or seasons, ensuring that it remains operational during peak demand times. This approach is common in industries where seasonal variations affect production or service requirements.

For a comprehensive exploration of these diverse forms of preventive maintenance and a more indepth understanding of this crucial maintenance concept, we encourage you to explore the following article:

Understanding Preventive Maintenance


Preventive maintenance is a versatile strategy that offers various approaches to suit the specific needs of different industries and equipment. Whether you choose time-based, usage-based, condition-based, predictive, risk-based, or calendar-based maintenance, the goal remains the same: to prevent unplanned downtime, extend equipment lifespan, and save on repair costs. By selecting the most suitable type of preventive maintenance for your organization, you can achieve optimal asset reliability and performance.

CMMS Tips For Efficient Multi-Location Maintenance

September 2023

Multiple Locations

Maintaining operations across multiple locations can be a challenge, but Computerized Maintenance Management System (CMMS) solutions are changing the game.

Navigating the Complexities: CMMS tackles issues like communication gaps, resource allocation challenges, data discrepancies, and downtime impact.

Leveraging CMMS for Efficiency: CMMS offers centralized data, optimized work orders, resource insights, proactive maintenance, data-driven decisions, uniform procedures, and mobile access.

Cybersecurity Matters: eWorkOrders’ robust cybersecurity ensures data protection across various locations.

Practical CMMS Tips: Standardization, central oversight, clear communication, training, customization, resource allocation, data analytics, proactive planning, mobile use, and feedback drive efficient multi-location maintenance.

eWorkOrders stands out for streamlined multi-location maintenance, elevating operations, reducing downtime, and enhancing efficiency.

For detailed insights and useful tips check the full article.

What Is CMMS Software?

Septembr 2023

What Is CMMS?

You might have heard of CMMS, but what exactly is it? CMMS stands for Computerized Maintenance Management System, a crucial software that centralizes maintenance data and streamlines maintenance operations. This innovative software serves as a hub for centralizing crucial maintenance data and significantly streamlining maintenance processes.

At its core, CMMS is powered by a robust database that meticulously organizes and manages essential information. This database not only includes details about the assets themselves but also encompasses critical information about the equipment, materials, and additional resources necessary for the efficient execution of maintenance operations. CMMS has become an indispensable tool in a wide range of industries, including manufacturing, oil and gas production, power generation, construction, transportation, and any sector reliant on maintaining essential physical infrastructure.

How Does CMMS Work?

At its core, CMMS is powered by a database that organizes information about your assets, from vehicles to machinery. This database stores details like manufacturer data, performance statistics, and documentation, creating a comprehensive asset registry.

The History of CMMS

CMMS has come a long way. It started in the 1960s with punch cards and mainframes, used primarily by large enterprises. Over the years, it evolved, becoming more accessible to smaller businesses. Today, cloud-based CMMS is highly mobile and secure, making it a valuable asset in various industries.

EAM vs. CMMS: What Sets Them Apart?

While CMMS and EAM (Enterprise Asset Management) share functions, they have distinct differences. EAM encompasses CMMS capabilities but goes further by providing a broader business context that considers an asset’s entire lifecycle and its impact on various aspects like finance, procurement, and compliance.

Benefits of CMMS

Implementing CMMS brings several benefits, such as enhanced asset and workflow visibility, automation of manual tasks, streamlined processes, and preventive maintenance. It ensures consistency, knowledge transfer, and compliance management while maintaining a safe working environment.

Selecting CMMS Software

Choosing the right CMMS software involves considering functional and technological factors. It’s essential to handle growing data volumes, align staffing and development resources, and modernize legacy systems. Many organizations are opting for SaaS (Software as a Service) CMMS solutions hosted in the cloud due to their flexibility, cost-effectiveness, and ease of maintenance.

Final Thoughts

CMMS is the backbone of efficient asset management, providing a centralized platform to streamline operations and optimize your assets. Whether you’re in manufacturing, oil and gas, or any industry reliant on physical infrastructure, CMMS can make a significant difference in your maintenance efforts.

Additional Information

CMMS Articles & Directories of Terms and Definitions


Industry-Specific Applications

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GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance