What is a CMMS?

What is CMMS?

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Computerized Maintenance Management System (CMMS) software, also known as Enterprise Asset Management (EAM) software, is a powerful software solution that gives maintenance managers the tools to manage an organization’s data for maintenance operations. This advanced technology centralizes critical maintenance information, automates workflows, and optimizes asset performance across industries. CMMS software empowers organizations to streamline work order management, implement preventive maintenance strategies, inventory workflows, safety compliance, expenses and make data-driven decisions.

Understanding CMMS Components

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CMMS stands for Computerized Maintenance Management System. This powerful software solution revolutionizes how organizations manage their maintenance operations and assets. Let’s break down what each part of CMMS means:

Computerized

CMMS utilizes digital technology to centralize maintenance data and allows users to input, manage, and store data in a computer database. This gives users the ability to manage their data for real-time updates, data analysis, and remote access.

Maintenance

The primary focus is the managing, planning, and maintaining of an organization’s resources and assets so that production proceeds effectively and no money is wasted due to inefficiency. Maintenance is the everyday tasks users perform when using a CMMS, such as work orders, scheduling and prioritizing things for repair, allocating resources, preventive maintenance scheduling, managing inventory, costs, regulatory compliance, and the list goes on. A CMMS software solution provides users with the tools to better manage maintenance tasks and improve communications.

Management

CMMS provides tools for the efficient management of maintenance tasks, resources, and data. Maintenance Management is the most important role of Computerized Maintenance Management System (CMMS) software. CMMS gives users deep insight into their maintenance needs with detailed work order schedules, reliable reports, dashboards, inventory deadlines, and levels. CMMS cuts down the overhead of maintenance management by allowing organizations to access and retrieve accurate data and make competent decisions.

System

The system is a combination of a set of integrated devices and capabilities that are designed to receive, process, manage, and present information in a user-friendly and meaningful format. A Computerized Maintenance Management System (CMMS) is the best software solution that reduces costs, saves time, and allows users to complete maintenance jobs efficiently. CMMS packages can produce status reports and documents giving details or summaries to analyze maintenance activities. eWorkOrders CMMS makes it easy to manage work orders, preventive maintenance tasks, assets, purchase orders, fleet, inventory levels, and more. Visit our Features and Industries sections to learn more.

How does CMMS work?

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A Computerized Maintenance Management System (CMMS) works by providing a centralized digital platform to manage and streamline maintenance operations. Here’s a breakdown of how a CMMS typically functions:

Asset Management

The CMMS maintains a comprehensive database of all assets/equipment, including details like specifications, maintenance history, manuals, warranty information, and associated spare parts/inventory. This allows easy access to asset data for informed maintenance decisions.

Work Order Management

The core function of a CMMS is managing work orders for preventive and corrective maintenance tasks. Technicians can receive, prioritize, and complete work orders through the system, with access to relevant asset information and checklists. Managers can assign, track, and close out work orders centrally.

Preventive Maintenance Scheduling

CMMS software enables the scheduling of recurring preventive maintenance tasks based on time, usage, or condition-based triggers. Automated work order generation ensures timely preventive maintenance.

Inventory/Spare Parts Management

The CMMS tracks spare parts inventory levels and can automatically generate purchase orders when stock runs low, reducing downtime due to missing parts. Parts issuance and returns are also managed within the system.

Mobile Access

Most modern CMMS solutions offer mobile capabilities that allow technicians to access asset data, receive/update work orders, and scan barcodes/QR codes directly from their mobile devices while out in the field, improving efficiency and productivity. The mobile functionality enables technicians to view and manage maintenance activities, access asset information, capture data, and stay connected to the CMMS system from anywhere, streamlining maintenance operations and reducing downtime.

Resource and Labor Management

The CMMS tracks employee skills, certifications, and availability, enabling efficient task assignment and crew assembly. It also facilitates shift organization, and performance monitoring, optimizing workforce utilization and maintenance operations.

Reporting and Analytics

CMMS software offersreporting capabilities to analyze maintenance data like costs, downtime, productivity, and key performance indicators (KPIs), enabling data-driven decisions for continuous improvement.

Integration and Automation

Advanced CMMS solutions can integrate with sensors, building management systems, and other software (ERP, EAM) to enable automated data capture, condition monitoring, and streamlined workflows.

In summary, a CMMS acts as a centralized digital hub, automating and optimizing maintenance processes through features like asset tracking, work order management, preventive maintenance scheduling, inventory control, mobile capabilities, and data-driven reporting/analytics.

What is the difference between CMMS & EAM?

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A Computerized Maintenance Management System (CMMS) and anEnterprise Asset Management (EAM)system both play crucial roles in managing assets but differ in their scope and capabilities.

CMMS (Computerized Maintenance Management System

Focus: Specializes in streamlining and managing maintenance tasks. It helps organizations plan, track, and execute maintenance activities efficiently.

Key Features: Includes tools for scheduling preventive maintenance, managing work orders, tracking asset performance, and overseeing inventory.

Purpose: Aims to enhance maintenance operations, reduce equipment downtime, and prolong asset lifespan.

EAM (Enterprise Asset Management)

Focus: Provides a broader asset management perspective, integrating maintenance with other key aspects like asset acquisition, lifecycle management, and financial oversight.

Key Features: Encompasses all CMMS functionalities while adding capabilities for managing asset performance, planning asset lifecycles, and ensuring regulatory compliance.

Purpose: Seeks to optimize the overall cost of ownership, improve asset efficiency, and align asset management with strategic business objectives.

In summary, CMMS is focused specifically on maintenance tasks, whereas EAM offers a more comprehensive approach that covers the full spectrum of asset management.

What are the benefits of CMMS?

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There are many advantages and benefits to implementing and using computerized maintenance management system software. One of the main benefits is having the ability to more effectively manage maintenance teams, contractors, resources and align their maintenance practices and tasks with other departments and business goals. Some of the main benefits include:

• Automate Work Requests
• Manage Work Order And Facility Management Tasks
• Service Request Customer Portal
• Innovative Tools To Streamline Processes
• ManagePreventive Maintenance Schedules<
• Schedule And Assign Employees, Crews, And Shifts
• IncreaseAsset\Equipiment Reliability
• Extend Asset and Equipment Life
• Reduced Equipment Downtime
• Reduced Downtime
• Control & Reduce Maintenance Costs
• Improve Productivity
• Improve Inventory Management
• Meet Compliance & Safety Regulations
• Easy Adoption To Changing Technologies
• Extensive Reporting Features
• Generate KPIs For Easy Analysis Of Your Maintenance Operations

What are the key features of eWorkOrders Solutions?

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A Computerized Maintenance Management System (CMMS) is a powerful tool that helps organizations streamline and optimize their maintenance operations across various aspects. By leveraging a CMMS, companies can effectively manage and enhance the following areas:

Resource Optimization

• Efficient allocation of technicians and resources.
• Tracking labor productivity and costs.

Asset Lifecycle Management

• Centralized asset database and maintenance history.
• Asset performance tracking and replacement planning.

Work Order Management

• Automated work order generation and prioritization.
• Preventive maintenance scheduling based on triggers.

Preventive Maintenance

• Proactive maintenance strategies to reduce downtime.
• Recurring task tracking and condition monitoring.

Inventory Management

• Spare parts tracking and automated reordering.
• Minimizing stock-outs and associated downtime.

Compliance and Audits

• Comprehensive maintenance records for regulatory compliance./li>
• Audit trails and inspection report generation.

Reporting and Analytics

• Real-time visibility into operations and asset performance.
• Customizable reports and dashboards for data-driven decisions.

Mobile Capabilities

• Seamless remote access for technicians to view and update work order details, asset information, maintenance checklists, and capture multimedia data from their mobile devices, enabling real-time documentation and data entry while on the move.
• Enhanced communication and collaboration through instant notifications, alerts, and real-time data synchronization between technicians, supervisors, and the central CMMS, resulting in faster response times, improved coordination, and efficient resolution of maintenance issues.

Condition Monitoring

• Integration with sensors for real-time asset monitoring.
• Predictive analytics and alerts for potential failure.

eWorkOrders’ Cybersecurity Excellence

eWorkOrders leads in CMMS security with:

• Perfect 100/100 SecurityScorecard Rating. This includes perfect scores in the following categories:
  • Network Security
  • DNS Health
  • Patching Cadence
  • Endpoint Security
  • IP Reputation
  • Application Security
  • Cubit Score
  • Hacker Chatter
  • Information Leak
  • Social Engineering
• Robust, secure data centers with redundancy.
• Comprehensive security measures:
  • Advanced network and endpoint protection.
  • Secure DNS and regular patching.
  • Continuous monitoring and threat prevention.
• Third-party security assessments.
• Commitment to industry standards compliance.

What Industries Use CMMS?

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Our CMMS/EAM Supports All Industries

Click here to see what we can bring to your industry…