Understanding Maintenance Software

Work Order ImportanceWhat is Maintenance Software?

Maintenance software is a specialized application designed to consolidate all data and processes related to maintaining and servicing equipment and assets within an organization. Its core purpose is to maximize the uptime, utilization, and dependability of those assets through optimized maintenance practices. Many modern maintenance software solutions are cloud-based, allowing access from various devices for increased mobility. Comprehensive documentation and reporting capabilities enable organizations to ensure their assets operate reliably and their maintenance operations remain sustainable over the long term.

Key Features of Maintenance Software

Preventive Maintenance Management

Preventive maintenance management involves scheduling and automating maintenance tasks to prevent equipment failures. This feature helps extend the lifespan of assets and reduce downtime.

Work Order Management

Work order management allows the creation, assignment, and tracking of maintenance tasks. It ensures that work orders are completed efficiently and helps in maintaining compliance with regulations.

Inventory Management

Inventory management tracks parts and supplies, automates re-ordering, and ensures that necessary materials are always available. This feature helps in reducing costs and avoiding delays in maintenance activities.

Asset Management

Asset management involves tracking and managing assets throughout their lifecycle, from procurement to disposal. It includes monitoring asset status, performance analytics, and maintenance history.

Reporting and Analytics

Reporting and analytics features provide insights into maintenance activities, asset performance, and costs. Customizable reports and dashboards help identify trends and areas for improvement.

Mobile Access

Mobile access allows maintenance teams to manage tasks, access asset information, and update work orders from mobile devices. This feature enhances operational agility and reduces downtime.

Types of Maintenance Software

Computerized Maintenance Management System (CMMS)

CMMS is a comprehensive solution for managing maintenance activities, including work orders, preventive maintenance, and asset tracking. It is suitable for organizations of all sizes and helps in improving efficiency and reducing costs.

Enterprise Asset Management (EAM)

Enterprise Asset Management software manages the entire lifecycle of assets, including procurement, maintenance, and disposal. It is ideal for large organizations with complex asset management needs.

Inventory Management (IM)

Inventory Management software focuses on tracking and managing inventory, ensuring that parts and supplies are available when needed. This type of software is essential for maintaining efficient maintenance operations.

Work Order (WO) Software

Work Order software software streamlines the management of maintenance tasks by facilitating the creation, assignment, and tracking of work orders. It is particularly well-suited for small to medium-sized businesses.

Benefits of Using Maintenance Software

Centralized Information

Maintenance software centralizes all maintenance-related information, reducing the risk of miscommunication and ensuring that decisions are based on accurate data.

Increased Asset Uptime

By enabling proactive maintenance approaches like predictive maintenance, maintenance software helps reduce unplanned downtime and extending the lifespan of assets.

Streamlined Workflows

Automating work orders and maintenance tasks minimizes errors and boosts efficiency, enabling maintenance teams to concentrate on essential activities.

Compliance and Audit Preparedness

Digital record-keeping and automated documentation ensure compliance with relevant standards and facilitate faster audits, reducing downtime for investigations.

Choosing the Right Maintenance Software

Some key points to consider when choosing maintenance software: 

Functionality: Verify that the software includes all the features necessary to support your maintenance needs.

Usability: Select a platform that is user-friendly. Request a live demo to see it in action and read user reviews to gauge its ease of use.

Compatibility: Ensure the software can integrate smoothly with your existing systems and data infrastructure.

Vendor Support: Check customer reviews and opt for a provider that offers comprehensive training and reliable customer support to assist with both implementation and ongoing operations.


Maintenance software is essential for optimizing maintenance operations, minimizing downtime, and extending asset lifespan. Selecting the right solution can enhance efficiency, ensure compliance, and help achieve maintenance goals. Whether you’re a small business or a large enterprise, there is a suitable maintenance software solution available. For example, eWorkOrders provides a robust set of features to streamline maintenance tasks, making it a valuable option for businesses of all sizes aiming to improve their maintenance management.

See What Our Customers Are Saying   

Customer Testimonials 

Case Studies 

Additional Resources

The Ultimate Library of Maintenance Checklists

CMMS Articles & Directories 

Maintenance Terms & Definitions Glossary

GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance