Small Tools Checklist

From power chainsaws, power drills, compressors, tire changers, portable welders, gardening equipment, surveying equipment, wrenches, and automotive and truck tools, the world of small tools and equipment is vast and diverse. Proper maintenance of these tools is essential to ensure they are functioning properly and safely. A maintenance checklist can help keep track of necessary tasks and ensure that all tools are in good working order. Below are some tips to help create a maintenance checklist for industrial small tools:

Index  (TOP)

Hand Tools & Equipment  Portable Power Tools & Equipment Precision Grinding Tools  
Empowered Tools ProtocolSafety Precautions Efficient Tools Management


General Tools and EquipmentThis image has an empty alt attribute; its file name is Preventive-Maintenance_gallery-e1574785355895.png


Regularly inspect all tools and equipment for signs of wear, damage, or malfunction. This includes power tools, hand tools, and any machinery used in the workplace. Create a maintenance schedule to address issues promptly and prevent potential hazards. Ensure that tools are stored properly to prevent damage during non-use.

Hammer and Axe Handles

Conduct routine inspections of hammer and axe handles to identify cracks, splinters, or other signs of damage. Promptly replace any handles that pose a safety risk. Review guidelines on proper tool handling techniques to prevent unnecessary stress on handles, prolonging their lifespan.


Regularly check wrenches for signs of wear, such as bent or damaged parts. Establish a system for users to report damaged tools promptly. Consider implementing a tool tagging system to easily identify tools that need repair or replacement. Educate employees on proper wrench usage to prevent misuse.

Chisels and Punches

Implement a regular inspection schedule for chisels, punches, and tools with mushroomed heads. Look for signs of wear on the striking surfaces and handle grips. Immediately repair or replace any tools showing wear to prevent injury and maintain optimal performance. Train users to report any issues they notice during tool use.


Ensure that all files are equipped with handles for ergonomic use. Periodically check file handles for signs of wear or damage. Implement a replacement policy for files with worn-out handles. Provide training on proper file handling techniques to prevent strain on users’ hands and wrists.


Create an extensive training initiative that addresses the appropriate and secure utilization of hand tools. This program should encompass insights into tool functionalities, correct handling procedures, and underscore the significance of employing personal protective equipment. Integration of this training into the onboarding process for new employees is crucial, and periodic refresher courses should be offered to reinforce these essential skills.


Establish a routine inspection schedule for jacks, checking for signs of wear, leaks, or mechanical issues. Clearly mark each jack with its capacity to prevent overloading and ensure safe usage. Store jacks in a designated area, keeping them clean and well-maintained. Provide training on proper jack usage and the importance of adhering to weight capacity limits.

Lubrication and Fluids

Regularly check and replenish lubricants and fluids in tools and equipment that require them. Follow manufacturer guidelines to ensure proper functioning and prevent unnecessary wear.


For precision tools and instruments, establish a calibration schedule to ensure accuracy. Regular calibration prevents measurement errors and maintains tool reliability.

Eye and Face Protection

Highlight the critical significance of eye and face protection when operating hand tools in situations with potential safety hazards. Supply the necessary personal protective equipment (PPE) and enforce its consistent use. Implement training sessions that educate individuals on the proper utilization of PPE and elucidate the potential risks linked to specific tools.

Inventory Management Enhancement

Integrate the powerful eWorkOrders Tool Management software for effective inventory management. This includes a streamlined check-in and check-out process, ensuring tools are tracked efficiently. Monitor tool usage, streamline the replenishment process, and guarantee that the right tools are always available when needed. This centralized system enhances visibility, control, and overall efficiency in managing your tools and equipment. The eWorkOrders Tool Management software offers a comprehensive solution to optimize your inventory tracking, ensuring that your tools are always in the right place at the right time.

Portable Power Tools & Equipment

Belts, Pulleys, Chains, and Sprockets Guarding


Inspect guards over belts, pulleys, chains, and sprockets on equipment like concrete mixers and air compressors. Proper guarding is essential to prevent accidents. Operators should wear PPE, including gloves and appropriate clothing.

Moving Parts Protection

Assess the effectiveness of guards for rotating or moving parts on machinery. Adequate guarding is crucial to prevent physical contact hazards. Operators should wear PPE, including gloves and appropriate clothing.

Circular Saw Safety

Confirm the presence of guards (above and below the base shoe) on portable circular saws. This dual-guard system enhances safety during operation. Operators should wear appropriate PPE, such as eye protection and gloves.

Grinders and Saws Safety

Ensure consistent use of safety guards on grinders, saws, and similar equipment. Regular checks are essential, and operators should wear PPE, including eye and hearing protection.

Electrical Tool Safety

Verify proper grounding or double insulation of cord-connected electrical tools. This minimizes electrical hazards, ensuring a safe working environment. Operators should also wear electrical PPE, such as insulated gloves.

Portable Fan Safety

Check for full guards on portable fans with openings no larger than ½ inch. This ensures user safety during operation. Operators working with fans should wear appropriate PPE, such as eye protection.

GFCI Usage for Electrical Tools

Confirm the use of Ground Fault Circuit Interrupters (GFCI) with portable electrical power tools. GFCIs protect against electrical shock, prioritizing operator safety. Operators using electrical tools should also wear appropriate PPE, such as insulated gloves.

Compressed Air Safety

Ensure that nozzle pressure for compressed air utilized in cleaning processes adheres to the recommended guidelines. This precaution, within the limits recommended by relevant standards, aids in averting injuries and maintains safe working conditions. Operators engaged in tasks involving compressed air must wear suitable Personal Protective Equipment (PPE), encompassing eye and hearing protection.

Hoses Inspection

Implement regular inspections of pneumatic and hydraulic hoses on power-operated tools. This practice ensures hoses are in good, serviceable condition. Operators should wear appropriate PPE, including gloves and eye protection.

Hoisting Equipment Safety

Verify clear labeling and load test information for portable hoisting equipment. This ensures safe usage, preventing overloading. Operators involved in hoisting activities should wear appropriate PPE, including gloves and a hard hat.

Chain Saw Safety

Confirm the presence of anti-kickback devices on chainsaws. These devices enhance safety during operation. Operators using chain saws should wear appropriate PPE, including eye and hearing protection, and cut-resistant clothing.

PPE Equipment and Compliance

Emphasize the importance of wearing and maintaining Personal Protective Equipment (PPE). Ensure that operators are equipped with the right gear for the task at hand. Regular checks and training are vital for compliance and overall workplace safety.

Inventory Management Enhancement

Integrate the powerful eWorkOrders Tool Management software for effective inventory management. This includes a streamlined check-in and check-out process, ensuring tools are tracked efficiently. Monitor tool usage, streamline the replenishment process, and guarantee that the right tools are always available when needed. This centralized system enhances visibility, control, and overall efficiency in managing your tools and equipment. The eWorkOrders Tool Management software offers a comprehensive solution to optimize your inventory tracking, ensuring that your tools are always in the right place at the right time.

Precision Grinding Tools

Comprehensive Side Guard Shielding


Confirm that side guards provide effective coverage over critical areas, including the spindle, nut, flange, and a significant portion of the wheel diameter. Regular inspections are necessary to ensure comprehensive protection.

Eye Protection Mandate

Ensure the consistent use of goggles or face shields while operating the grinder to provide essential protection for the eyes. This practice is a fundamental safety requirement.

Precision Work Rest Adjustment

Ensure meticulous adjustment of the work rest, maintaining a distance within the specified safety margin from the wheel during operation. Regular checks are crucial for optimal safety.

Accurate Tongue Guard Settings

Verify precise adjustments of the tongue guard, maintaining the recommended distance from the wheel. This precision is essential for enhanced safety measures.

Secure Mounting of Grinders

Inspect and affirm that bench and pedestal grinders are securely and permanently mounted to prevent any instability during usage. This precaution is vital for safe grinding operations.

RPM (Revolutions Per Minute) Alignment Check

Confirm that the maximum RPM rating for every abrasive wheel corresponds to the RPM rating of the grinder motor. This alignment check is critical to ensure the safety and efficiency of grinding operations.

Individual Grinder Controls Assurance

Confirm the presence of individual on and off controls for each grinder. This feature facilitates easy and safe operation, contributing to a secure working environment.

Dust Minimization Strategies

Implement the use of dust collectors or powered exhaust systems to minimize the dispersion of airborne particulates. This preventive measure is crucial for maintaining a clean and safe workspace.

PPE Compliance Emphasis

Highlight the significance of adhering to Personal Protective Equipment (PPE) guidelines. Guarantee that operators consistently utilize the correct gear, encompassing eye protection, face shields, and any other essential equipment to maintain a secure working environment.

Machine Operator Training

Provide comprehensive training for machine operators, covering safety protocols, equipment usage guidelines, and emergency procedures. Regular training sessions enhance operator awareness and contribute to a safer working environment.

Vibration Control Measures

Implement measures to control vibrations during grinding operations, including the use of anti-vibration gloves and regular equipment maintenance. This helps minimize the risk of musculoskeletal issues for operators.

Emergency Stop Mechanism

Ensure that grinders are equipped with a reliable emergency stop mechanism. Regular testing and maintenance of this feature are essential for swift response in case of unexpected situations.

Tool Inspection and Maintenance Schedule

Establish a systematic schedule for inspecting and maintaining grinding tools. Regular checks and timely maintenance contribute to prolonged tool life and ensure optimal performance.

Inventory Management Enhancement

Leverage the capabilities of the robust eWorkOrders Tool Management software to elevate your inventory management practices. This integration encompasses a seamless check-in and check-out process, efficiently tracking tools throughout their usage lifecycle. Keep a vigilant eye on tool usage patterns, expedite the replenishment process, and ensure the availability of precise tools when needed. The centralized nature of this system provides heightened visibility, control, and overall efficiency in the meticulous management of your tools and equipment. With the eWorkOrders Tool Management software, embrace a holistic solution designed to optimize your inventory tracking, guaranteeing that your tools are consistently in the right place at the right time.

Empowered Tools Protocol


Training Excellence

Ensure that employees entrusted with power-actuated tools undergo comprehensive training, acquiring the necessary skills and possess valid operator’s cards.

Secure and Dedicated Storage

Implement a secure storage system where each power-actuated tool has a designated locked container, ensuring safety when tools are not in use.

Alerting Signage Standard

Display a prominent sign, measuring at least 7″ x 10″, boldly indicating “POWER ACTUATED TOOL IN USE.” This signage serves as a clear warning to others when the tool is operational.

Strategic Tool Loading

Maintain a practice of keeping power-actuated tools unloaded until they are ready for use, preventing unintended discharges, and prioritizing safety.

Daily Vigilance and Inspection

Conduct daily inspections of power-actuated tools before use, identifying and promptly addressing any obstructions or defects that could compromise safety.

Personal Safety Gear Emphasis

Stress the significance of Personal Protective Equipment (PPE) for operators using power-actuated tools. Operators should possess and unfailingly utilize suitable headgear, eye protection, hearing protection, and other essential safety gear to safeguard their well-being.

Continuous Certification Commitment

Ensure that operators of power-actuated tools maintain continuous certification and stay updated on the latest safety standards and best practices in the operation of these tools.

Innovative Storage Solutions

Explore innovative storage solutions, such as tool tracking systems, to enhance the security and organization of power-actuated tools. This not only ensures safety but also streamlines access and usage.

Emergency Response Preparedness

Establish an emergency response plan specific to power-actuated tools, including procedures for unexpected discharges or accidents. Regular drills and training can enhance the team’s readiness for any unforeseen circumstances.

Collaborative Safety Culture

Foster a collaborative safety culture where all team members are actively involved in promoting and adhering to power-actuated tool safety protocols. Open communication channels ensure that safety concerns are promptly addressed.

Tool Maintenance Excellence

Prioritize routine maintenance schedules for power-actuated tools, addressing wear and tear promptly. Regular servicing and inspections contribute to the longevity and safe operation of these tools.

Ergonomics Integration

Consider ergonomic design principles when selecting and using power-actuated tools. This includes assessing handle design and vibration reduction to minimize the risk of musculoskeletal injuries.

Environmental Impact Consideration

Evaluate the environmental impact of power-actuated tools, exploring energy-efficient options and proper disposal practices for worn-out tools. This commitment aligns with sustainability goals and responsible tool management.

Behavioral Safety Training

Integrate behavioral safety training into the power-actuated tools protocol, focusing on cultivating safe work habits and promoting a proactive approach to identifying and mitigating potential hazards.

Safety Precautions


Store Tools Properly

Keep tools in designated areas when not in use to ensure organization and prevent accidents.

Proper Training

Only use power tools if you have received proper training on their safe and effective use.

Spacious Work Area

Ensure your work area is spacious, and stay aware of the people around you to avoid accidents.

Height Work Practices

When working at elevated levels, safely hoist tools using a bucket or bag to prevent dropping hazards.

Toolbox Usage

Carry pointed tools in a toolbox, avoiding placement in pockets to prevent injuries.

Immediate Reporting

Report any tools that are damaged or defective immediately to prevent accidents.

Careful Tool Handling

Handle power tools with care, avoiding carrying them by their cables to prevent damage.

Weather Consideration

Check weather conditions when using electric tools outdoors to ensure safe operation.

Avoid Play

Refrain from playing with hand and power tools to prevent accidents and injuries.

Air Gun Safety

Never point compressed air guns at yourself or others to avoid potential injuries.

Clean Work Area

Maintain a clean work area and clean tools before leaving to ensure a safe environment.

Unattended Tools

Never leave power tools plugged in and unattended to prevent unauthorized use and accidents.

Electrical Tool Safety

Ensure electric power tools are double-insulated or properly grounded for electrical safety.

Qualified Repairs

Only allow qualified personnel to repair electric tools or equipment for safety and functionality.

Blade Guard Utilization

Always use the blade guard on cutting tools to prevent accidental contact and ensure safe operation.

Tool-Specific Guidelines

Adhere to manufacturer-specified guidelines for each tool to optimize safety and performance.

Proper Ergonomics

Consider ergonomics when using tools, maintaining a natural posture to prevent strains and injuries.

Secure Material Handling

When operating tools, ensure proper securing of materials to prevent slips, trips, or unexpected movements.

Efficient Tools Management Software


Optimize your tool management with eWorkOrders CMMS Tools Management. Beyond overseeing large assets, it seamlessly integrates the tracking and maintenance of small tools into a centralized system accessible from anywhere. Efficiently locate tools, reduce expenses, and eliminate duplication. Gain control over assets, maintain historical repair data, and enhance safety and compliance. With eWorkOrders, you not only extend the life of your tools but also streamline their management, ensuring you make informed decisions and save valuable time and resources. Take charge of your tools inventory with eWorkOrders CMMS software and experience a new level of control and efficiency.


Disclaimer: Tools Management Checklist

The recommendations provided in this article offer general guidelines for tool management. While these suggestions are intended to assist and inform, it is essential to recognize that specific maintenance and management requirements may vary based on the type and model of your tools and equipment. Therefore, it is strongly advisable to consult with the manufacturer of your tools or a qualified professional to ensure that your tools are adequately managed and maintained. Your tool manufacturer or authorized service provider can provide tailored advice and guidance that aligns with your tools’ specifications and maintenance requirements. By following manufacturer-recommended procedures and seeking expert advice, you can enhance the reliability and performance of your tools. This checklist is not exhaustive, and users are encouraged to customize it based on their specific needs and evolving circumstances. Additionally, it is recommended to utilize tools like eWorkOrders CMMS for efficient management and maintenance tracking. Any reliance on the information in this checklist is strictly at your own risk, and we disclaim any liability for errors, omissions, or inaccuracies.

Note: The recommendations provided in this checklist offer general recommendations for tools management. It is important to note that the list below contains suggested considerations that you should consider when creating your own checklist.


Hand Tools & Equipment


GetApp Category Leader Award for CMMS, Preventive Maintenance, Fixed Asset Management, Work Order, Fleet Maintenance, and Facility Management      #1 Rated Maintenance System for CyberSecurity      Capterra Shortlist Award for CMMS, EAM, Asset Tracking, Fixed Asset Management, Fleet Maintenance, Facility Management, Field Service Management, and Preventive Maintenance