April 2023
A computerized maintenance management system (CMMS) can empower facilities managers to become highly efficient and effective in managing work orders, much like expert problem-solvers. With a CMMS, work orders can be processed at scale and in real time, giving all stakeholders access to updated information for prompt resolution.
The following are ways in which a CMMS enhances work order management:
- Automation of Preventive Maintenance: A CMMS can automate the scheduling and tracking of preventive maintenance tasks, ensuring that they are performed on time and reducing the likelihood of unplanned downtime or equipment failures.
- Faster Work Order Resolution: With a CMMS, work orders can be assigned to technicians in real time, and updates to the work order status can be made immediately, giving all stakeholders access to the latest information.
- Improved Vendor Management: A CMMS can provide access to a database of qualified and reviewed local service providers, allowing facilities managers to quickly and easily find the right vendor for a job, reducing response times and improving the quality of work performed.
- Enhanced Data Management: A CMMS can consolidate all maintenance data into a single system, making it easier to track work order history, asset details, and vendor performance. This centralized data management approach can reduce the time spent on administrative tasks and allow facilities managers to make better decisions.
- Better Compliance: A CMMS can help facilities managers maintain compliance with industry regulations and standards by tracking and documenting maintenance activities and providing alerts for upcoming inspections.
- Streamlined Communication: A CMMS can facilitate better communication between facilities managers, technicians, and vendors by providing a centralized platform for work orders, comments, and attachments. This can reduce the time spent on manual communication processes and improve response times.
- Efficient Parts Management: With a CMMS, parts and inventory management can be streamlined, ensuring that the right parts are available when needed, reducing downtime, and improving maintenance efficiency.
- Better Cost Management: A CMMS can provide facilities managers with real-time cost data, enabling them to make better decisions regarding maintenance spending and budgeting. This can lead to reduced costs and better resource allocation.
- Predictive Maintenance: A CMMS can help facilities managers move from reactive maintenance to a more proactive approach by providing real-time data on asset performance and identifying potential issues before they become major problems.
- Improved Reporting: With a CMMS, facilities managers can generate detailed reports on work order history, asset performance, and vendor performance. This can provide valuable insights for optimizing maintenance operations, reducing costs, and improving asset lifespan.
By implementing a CMMS, facilities managers can streamline their work order management processes, reduce costs, and improve the overall maintenance of their facilities. Whether you’re a seasoned maintenance professional or new to the field, utilizing a CMMS can help you achieve your maintenance goals with ease and confidence.
