Stadiums & Arenas

Essential CMMS Features for Stadiums & Arenas

Geographic Information System Tracking

The eWorkOrders Geographic Information System (GIS) feature uses technology to track assets and work orders. This is especially important when responding to a crisis that relies on a geographic information system that can efficiently gather, store, share, manage, analyze, and deliver data on demand.

Parking Lot Maintenance

eWorkOrders is configurable to your specific needs and desired workflow. You can create specific equipment categories for anything, such as identifying lights in specific areas and assigning them each a unique icon for quick and easy identification in the field.

Track Infrastructure Assets

eWorkOrders GIS module is a system of record for all of your infrastructure assets.  Users can easily search for specific assets to add or edit details.

Preventive Maintenance

The goal of preventive maintenance is to try to maintain and keep the equipment working at peak performance and to help prevent any unplanned downtime or accidents. Managing checklists and ensuring that tasks are completed is important in this industry. eWorkOrders makes it easy to implement a preventive maintenance strategy to help organizations experience substantial improvements in their organization processes, including increased productivity, increased efficiency, improved safety, and reduced unexpected breakdowns.

Work Orders

The bathrooms are not working, food courts need cleaning, steps broken, broken seats, turnstiles that won’t turn, and spills could leave attendees focused on your stadium’s poor condition more than the action on the field. Managing your facilities with a CMMS gives users the ability to create work orders on demand and have them routed to the appropriate person to take action. With real-time updates, management is always kept informed on the status of work orders.

Facility Management

A properly maintained facility is critical to the success of any stadium or arena.  Part of the experience of attending a concert or event at a stadium or arena is the interaction with the facility.  A poorly maintained environment will leave a negative impression on attendees, who may not return.
eWorkOrders provides users with the tools to effectively execute facility maintenance operations strategies including:

• Help keep maintenance and repairs under control.
• Reduce expenses with proper preventive maintenance.
• Improve the safety of equipment and facility environment.
• Improve the overall buildings and facilities.

Safety

Safety is a very big concern in Stadiums and Arenas.  Because these are public facilities, failure to maintain a safe and clean environment could result in accidents and possible legal action.  A CMMS provides all the necessary tools to help optimize your maintenance operations and help keep establishments safe and clean.  With eWorkOrders, you can:

• Track maintenance staff training and certifications.
• Maintain and create documents and reports for easier inspections.
• Store the necessary documentation to help minimize injury negligence claims.

eWorkOrders CMMS further enhances your facility and maintenance operations experience with employee management and time-tracking features.  To achieve an adequate level of work quality, time tracking is a critical component of eWorkOrders. It factors into labor availability, reporting, costs on work orders, etc.  Keeping track of employee and volunteer training to ensure that processes, procedures, and compliance regulations are followed.   Labor costs are another big factor that contributes to a big part of running an arena or stadium.  Time Management through a CMMS is a valuable feature in managing employees’ and vendors’ time and tasks.

Reports and Dashboards

Having all of your asset information, work orders, and expenses in one centralized system gives users the ability to have real-time information available at any time.  Easily extract this data into detailed reports to quickly be ready for inspections and audits.  With the ability to create comprehensive dashboards and reports, managers have all of the most pertinent information available to them at any time.

Mobile

With our  mobile access, users have all of the most updated information and can manage all of their maintenance processes from a computer, tablet, Smartphone or mobile device.  Submit maintenance requests, create work orders, assign technicians, access asset history and documents from anywhere.

Inventory & Parts Management

Stadiums rely on hundreds of physical components — from HVAC parts and plumbing fixtures to cleaning supplies and electrical equipment. eWorkOrders helps teams stay ahead of maintenance demands by tracking inventory levels, usage rates, and reordering thresholds in one centralized system.

With inventory and parts management, users can:

• Track stock levels across storage rooms or multiple locations
• Assign parts to specific work orders for accurate cost reporting
• Automate low-stock alerts to avoid delays in repairs
• Monitor inventory turnover to improve purchasing decisions

Keeping the right parts on hand reduces downtime and keeps critical systems running smoothly.

Contractor & Vendor Management

Large venues often depend on third-party vendors for services like HVAC repair, cleaning, landscaping, catering, and more. eWorkOrders streamlines contractor coordination by giving facility teams the ability to track vendors, assign work, and monitor performance in real time.

With contractor and vendor management, you can:

• Schedule and dispatch external service providers
• Maintain records of contracts, certifications, and insurance
• Track vendor-specific response times and completion rates
• Ensure compliance with safety and operational standards

Consolidating vendor oversight into your maintenance system reduces communication gaps and improves accountability.

Shift and Resource Scheduling

Managing staff for event days, routine maintenance, and emergency coverage requires visibility and flexibility. eWorkOrders allows managers to plan shifts, assign tasks, and track labor availability directly within the system, avoiding overlaps and under-staffing.

Shift and resource scheduling let you:

• Schedule technicians based on skill sets, availability, or zones
• Balance workloads across teams and shifts
• Align labor plans with upcoming events or maintenance cycles
• Adjust staffing in real-time based on new work orders

Better scheduling leads to faster response times, improved service quality, and lower labor costs.

Why Choose eWorksOrder for Arena Management Software

From daily facility upkeep to managing high-traffic event schedules, stadiums and arenas require a powerful, centralized maintenance solution. eWorkOrders’ CMMS is built to handle the unique demands of large-scale venues, helping teams stay organized, responsive, and compliant.

With eWorkOrders, you can streamline everything from asset tracking and preventive maintenance to vendor coordination and real-time work order management. The system supports full visibility across your operations for both single-day events and year-round activity.

Stadium operators also benefit from robust reporting tools, mobile access, and GIS integration, allowing maintenance teams to track work geographically, make data-driven decisions, and stay on top of safety and performance metrics.

In addition to stadiums and arenas, eWorkOrders supports other complex facilities like amusement parks, campuses, and entertainment venues, delivering flexible solutions that scale with your operations. To learn more about the best enterprise asset management software, read more here.

If you’re ready to simplify your facility management and improve event-day reliability, request a demo and see how eWorkOrders can support your stadium’s success.