Why It’s Time to Modernize Your Asset Management Tools

Industrial FactsAsset management is an essential part of any business, and it’s important to have the right tools to manage your assets effectively. While spreadsheets have been popular asset management tools in the past, they can be cumbersome and inefficient. A computerized maintenance management system (CMMS) is a modern solution that can help streamline your maintenance processes and improve asset reliability. Here are some reasons why you should consider using a CMMS:

Comprehensive Asset Management: A CMMS allows you to store data about maintenance operations, such as maintenance performed on equipment, machinery, and other assets. You can easily record and organize asset data, plan preventive maintenance tasks, create work orders, and generate reports. This means you can manage all of your assets in one place, eliminating the need for multiple spreadsheets and software programs.

Improved Asset Reliability: By tracking maintenance history and identifying potential issues before they become major problems, organizations can improve assets’ reliability and reduce downtime. A good CMMS will provide organizations with deep insights into asset performance to make data-driven decisions about maintenance and repairs.

Reduced Costs: A well-implemented CMMS system helps in maintaining the facility’s assets efficiently and reducing overall maintenance costs. By predicting and preventing equipment failures, you can minimize costly downtimes and keep maintenance costs under check. Additionally, tracking your expenses with a CMMS allows you to optimize your maintenance budget and more effectively use your resources.

Increased Productivity: A mobile CMMS empowers maintenance teams to access work orders, asset information, and maintenance histories from anywhere, ensuring they have timely access to essential information. This means technicians can perform tasks more effectively and make informed decisions about asset maintenance. Paperless inspections and real-time inventory management features also minimize downtime caused by parts shortages.

Job Satisfaction: With a CMMS, you will have all the metrics and historical data you need in real time at your fingertips, so you can always be informed. This means you can more effectively plan and prioritize maintenance tasks, reducing stress and increasing job satisfaction.

More Security with CMMS

While spreadsheets may have been conventional tools for asset management, the security protocols in modern CMMS significantly outclass the vulnerabilities associated with decentralized spreadsheet usage. Many vendors rely on standard security programs, but some, like eWorkOrders, implement an aggressive cybersecurity plan complemented by the oversight of an external cybersecurity firm, ensuring that your data is not only managed efficiently but also held to the highest standards of protection against potential threats


A computerized maintenance management system (CMMS) is software that helps manage assets, schedule maintenance, and track work orders. It centralizes maintenance information and facilitates the processes of maintenance operations. A CMMS system optimizes the utilization and availability of physical equipment like vehicles, machinery, communications, plant infrastructures, and other assets. It is found in manufacturing oil and gas production, power generation, construction, transportation, and other industries where physical infrastructure is critical. A CMMS serves as a command center for maintenance and reliability programs and is a centralized database for storing key data. It enables maintenance teams to track their work and gain insight into machine health and reliability, making it ideal for managing industrial facilities where machine assets are critical to production. A CMMS system improves asset management by eliminating the need for manual spreadsheets and consolidating all maintenance team activities in one place. With a CMMS system, teams can easily record and organize asset data, plan preventive maintenance tasks, create work orders, and generate reports. Modern systems even operate on multiple platforms, from desktop PCs to handheld tablets and smartphones, making them a powerful way to streamline maintenance processes.

Frequently Asked Questions Related to Asset Management and CMMS

What is asset management and why is it important?

Asset management is the practice of increasing wealth over time by acquiring, maintaining, and trading investments that can grow in value. It is important because it helps businesses manage their assets efficiently, reduce costs, and improve productivity.

Why should I consider using a CMMS for asset management instead of traditional spreadsheets?

Unlike spreadsheets, a CMMS allows you to store, organize, and manage all maintenance operations data in one centralized system. This eliminates the need for multiple spreadsheets, streamlining asset management processes and providing comprehensive insights into maintenance activities.

How does a CMMS contribute to improved asset reliability?

A CMMS enhances asset reliability by tracking maintenance history and identifying potential issues before they escalate. Deep insights into asset performance enable data-driven decisions for maintenance and repairs, reducing downtime and ensuring optimal asset functionality.

Can a CMMS system really help in reducing overall maintenance costs?

Yes, a well-implemented CMMS system aids in maintaining assets efficiently predicting and preventing equipment failures. Minimizing costly downtimes and optimizing maintenance budgets through expense tracking, contributes to an effective and cost-conscious maintenance strategy.

What role does a mobile CMMS play in increasing productivity for maintenance teams?

A mobile CMMS empowers maintenance teams by providing access to work orders, asset information, and maintenance histories from anywhere. This ensures timely access to essential information, enabling technicians to perform tasks more effectively and make informed decisions about asset maintenance, ultimately minimizing downtime.

Additional Resources

Are Your Spreadsheets Costing You Money?

12 Key Reasons How Spreadsheets Can Sabotage Maintenance Operations

CMMS Articles & Directories

Asset Management Terms and Definitions

Maintenance Terms & Definitions Glossary

Customer Testimonials

Customer Case Studies


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