What Is A Work Order?

What Is A Work Order
nd The Benefits
 It Can Bring To Your Organization?


eWorkOrders CMMS Work Order Management Software brings to your desktop or mobile device, a powerful work order management solution that provides easy to use functions and organization to your workplace.

What Is A Work Order?

A work order is a formal request for maintenance, repair or operations work that needs to be done.  Using CMMS software to manage work orders provides additional information to technicians, checklists, access to documents, manuals, images and more.  Work Orders improve communications regarding the tasks that need to be performed. 

A work order serves as documentation of the tasks that were performed, along with all additional information associated with the completion of the job. Such as labor expenses, materials issued from inventory, spot buys, and other expenses incurred for the job.

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Why are Work Orders Important?

The purpose of a work order is to initiate a task, clarify what is to be done, specify completion dates, and give special instructions as needed. CMMS work order management software also helps organizations manage and maintain data on assets as well as on resources, expenses, and labor. Organizations have the flexibility to manage and schedule current and upcoming work, analyze data to make improvements, manage expenses, control labor costs, and remain compliant.

What Can eWorkOrders CMMS Work Order Software Do For You? 

Our CMMS Work Order Management software provides organizations with many benefits and features for users to easily:

  • Create, manage and prioritize work orders from anywhere.
  • Maintain work history, share documents and generate reports.
  • Track technicians work order time with start and stop feature.
  • Manage resource availability and assignments.
  • Centralized system accessible from a computer or mobile device.
  • Streamline workflows.
  • Improve communications.
  • Track Inventory.
  • Many more capabilities.

What Are The Different Types Of Work Orders?

Standard Work Order

A standard work order is a non-critical maintenance task that that does not pose an immediate risk to facilities, systems, equipment or components. Some examples are: removing old equipment, setting up new equipment, painting, or changing light bulbs.

Preventive Maintenance

A preventive maintenance work order is an essential tool for organizations looking to ensure the effectiveness of their equipment as well as to extend the life of their assets. This work order gives users the ability to schedule routine maintenance tasks on assets and equipment to minimize unexpected breakdowns. The preventive maintenance work order gives users the ability to control, plan, schedule, and identify the materials, parts, and labor to do the work within a specific timeframe. The advantages of preventive maintenance are to keep existing equipment in good working condition, prevent equipment downtime, increase the life expectancy of assets, decrease the number of major repairs, and control expenses.

Prepare for Inspections

When creating a work order, you can create a checklist and define a set of inspection points requiring a maintenance technician to audit or inspect an asset based on that predetermined set of parameters.  If the technician should identify a problem during the inspection, then a new work order can be created to correct that problem.


A reactive or emergency work order is generated when equipment breakdowns or a facility failure occurs and creates an unsafe environment, or a critical asset needs to be repaired immediately. An emergency work order is used to record and track and document any unscheduled work.  Reactive work orders give maintenance technicians the ability to provide detailed information on what caused the breakdown, what actions were taken to fix it, and what can be done to prevent it in the future.

Corrective Maintenance

A corrective maintenance work order is generated as a result of a regular inspection, preventive maintenance, emergency, etc., which identifies the failure in a reasonable time for corrective maintenance to be planned and scheduled. 

What Are The Benefits Of A Work Order?

eWorkOrders CMMS Work Order Management brings organizations the tools to effectively:

  • Organize and manage work requests so nothing gets overlooked.
  • Schedule work to be done at a convenient time.
  • Control and manage labor overtime and expenses.
  • Increase availability and performance of equipment.
  • Better management and control of costs.
  • Boost employee productivity.       
  • Preordering of supplies and materials. 
  • Improve customer service.
  • Minimize paperwork.
  • Reduce the maintenance backlog.
  • Improve safety.
  • Be compliant with company, state and federal regulations.

All of these benefits result in increased efficiency, productivity, safety, compliance and reduced costs.

eWorkOrders most powerful CMMS Work Order Management software gives maintenance technicians the tools to create, manage and assign work orders quickly and easily. 

Our CMMS software is designed for any size organization and is packed with features to help organizations maximize asset availability and reliability by minimizing equipment failures and reducing costs.

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